Accounts Payable Lead

Under the general direction of the Accounting Manager, the primary function of this position is to ensure the accurate and timely processing of payments and disbursement of ASRC Corporate funds.  The accounts payable operations include: (1) processing of invoices; (2) maintenance of AP Inbox; (3) maintenance of accounts payable files, check copies and data reports; (4) production of weekly payment runs; (5) month end AP closing and completion of month end reports; (6) monthly reconciliation of accounts.  The position reports to the Anchorage Accounting Manager. 

The scope of the position includes: (1) communicating with elected and appointed officers, and various departments regarding payment and invoices for approval and signatures; (2) communicating with outside vendors regarding payments and invoices.

1. Ensuring the integrity and timeliness of vendor payments / deadlines.
2. Preparation of cash disbursement vouchers by verifying general ledger account numbers, department approval of invoices, and accuracy of information. Coding invoices to align with budget and GAAP.
3. Supervise Accounts Payable Technicians ensuring timely processing of invoices and payments.
4. Establishment and maintenance of AP inbox, accounts payable files, payment records and periodic data reports.
5. Receive, and process incoming invoices in ERP for department approval.
6. Ensure timely processing of invoices according to payment terms and company policies.
7. Initiate payment runs for vendors through various methods (check, ACH, wire transfer).
8. Receive and distribute incoming department correspondence to finance department.
9. Monthly reconciliation of bank accounts and other general ledger accounts.
10. Monthly closing of accounts payable (AP) ERP module.
11. Assist with special projects as assigned.

ASRC’s Core competencies include Leading Self, Leading People and Leading the Organization. In addition to our core competency model, our framework includes competencies specific to the various levels of positions within our company. For more information on our core competencies please contact the HR Department and reference the ASRC Leadership Framework.

Timely Decision Making

• Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure.

Delegation

• Trusts people to perform through clear delegation of both routine and important tasks and decisions. 

Intellectual Horsepower

• Deal with concepts and complexity well; others may describe them as sharp, capable, and agile.

Comfort around Higher Management

• Comfortably deals with senior managers without undue tension or nervousness.  They understand how senior managers think and work.

Informing

• Provides timely information that people need to know in order to do their jobs and make accurate decisions.

1. Three years’ experience in an accounts payable position. Demonstrated knowledge and understanding of accounts payable functions, routines, and guidelines. 
2. Experienced in a lead accounts payable role.
3. One year certificate from college or technical school; or one-year related experience and/or training; or equivalent combination of education and experience.
4. Basic knowledge of current Generally Accepted Accounting Principles (GAAP).
5. Basic knowledge of Microsoft Word, Microsoft Outlook, and Adobe
6. Proficient in Microsoft Excel.
7. Experience in Oracle or other accounting Enterprise Resource Planning (ERP) systems. Oracle Cloud preferred.
8. Understanding of bookkeeping and related accounting practices and procedures.
9. Ability to operate computer systems relating to accounting and financial reporting. 
10. Proficient written and oral communication.
11. Strong knowledge, understanding and sensitivity to the Inupiat culture.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively and present information before groups of employees or customers.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. Ability to apply concepts of basic algebra and geometry. 

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is frequently required to sit; reach with hands and arms; and to use hands to finger, handle, or feel.  The employee is regularly required to stand, frequently walk, climb, balance, and occasionally taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds.   Specific vision abilities required by this job includes the ability to use close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a busy office setting.  The noise level in the work environment is usually moderate. While performing the duties of this job, the employee may be occasionally exposed to outside weather conditions, occasionally be exposed to wet or humid conditions, frequently exposed to extreme cold, occasionally exposed to extreme heat, and may be required to travel in small and large commercial aircraft.

NOTE:  This document does not create an employment contract, implied or otherwise. The statements contained herein are intended to describe the principal functions of this position, the level of knowledge and skill typically required, and the scope of responsibilities, but should not be considered an all-inclusive listing of work requirements.

ASRC is a drug-free workplace and pre-employment drug testing is part of the hiring process.

ASRC and its family of companies is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status or any other legal protected status.  EOE:  M|F|D|V EEO Poster

Arctic Slope Regional Corporation, an Inupiat-owned corporation created as a result of the Alaska Native Claims Settlement Act.

ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law.