Purchasing Assistant

Assembled Products Corporation

Job Description

Purchasing Assistant – Jotto Desk

Job Title: Purchasing Assistant – Jotto Desk

Department: Purchasing

Reports to: Director of Purchasing

FLSA: Non-Exempt

Date: 2/17/2025

Job Summary

The Purchasing Assistant supports procurement by ordering products or materials based on current inventory needs.

Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for preparing and submitting POs as needed by the Buyer.
• Maintain Purchase order records upon confirmation from suppliers and as requested by the Buyer.
• Create and submit all secondary process purchase orders upon receipt of advanced ship notice.
• Create and Process Outside Process Job Orders
• Monitor and process Jotto Desk RTV’s.
• Collect and file new Jotto Desk vendor documentation.
• Maintain detailed purchase records including pricing, vendor information, and delivery dates as provided by the buyer.
• Process end-of-month expense reports for Jotto Desk Buyer and Director of Purchasing.
• Run and distribute daily reports to necessary suppliers to obtain tracking and upcoming delivery details.
• Investigate and resolve invoice and/or packing list discrepancies for Accounts Payable and Receiving.
• Backup coverage for buyer when they are out of office.

Competencies

· Communication (Oral & Written)

· Customer Service skills

· Organizational skills

· Detail Oriented

· Multitasking

· Time Management

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Work Environment

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets, and fax machines.

Physical Demands

This is primarily a sedentary role; however, lifting, bending, stooping, and standing are necessary. Mental alertness and long periods of concentration.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Evening and weekend work may be required as job duties demand.

Preferred Education and Experience

• High School Diploma or equivalent.
• Basic knowledge of Microsoft Office programs.

AAP/EEO Statement: APCprovides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees are treated during employment without regard to these characteristics. Discrimination of any type will not be tolerated.

Other Job Duties: This job description is a general description of essential job functions. It is not intended as an employment contract nor to describe all duties someone in this position may perform. All employees of APC are expected to perform tasks as assigned by APC supervisory/management personnel, regardless of job title or routine job duties.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person