Purchasing Assistant

Purchasing Assistant

Purchasing ~ Tahlequah Campus

JOB SUMMARY

Thisposition is responsible for assisting with a variety of university purchasingfunctions.

MAJOR DUTIES

Reviews requisitions and other documents for accuracy and completeness, ensuring accuracy of account coding, existence of supporting documents, and adequacy of descriptions; makes revisions as needed.

Processes requisitions through Banner to create purchase orders.

Processes change orders to requisitions and purchase orders.

Assigns buyers for requisitions.

Works with departmental staff to resolve issues

Ensures that requisitions and purchase orders comply with university policy as relates to competitive shop, bidding, sole source documentation and other policy and procedure requirements.

Participates in purchasing processes training of university staff

Participates in all compliance & audit reviews and procedures

Assists with University Purchase Card administration.

Performs related duties as assigned.

KNOWLEDGEREQUIRED BY THE POSITION

Knowledge of and ability to apply Department, University and RUSO purchasing policies and guidelines.

Knowledge of Banner Purchasing applications to resolve departmental issues and to assist departmental staff with questions.

Proficiency in the operation of computers and job related software programs, including, but not limited to, Blackboard Learning Systems, Microsoft Word and Excel.

Proficiency with JPMorgan website management.

Skill in decision making and problem solving.

Skill in interpersonal relations and providing customer service to the public.

Demonstrate effective oral and written communication skills; ability to communicate clearly and effectively.

SUPERVISORY CONTROLS

The Purchasing Supervisor assigns work in terms of somewhatgeneral instructions; some judgment is needed. The supervisor reviews completedwork for compliance with detailed instructions, accuracy, and the nature andpropriety of the final results.

GUIDELINES

Guidelines include university, RUSO and State of Oklahoma policiesand procedures. These guidelines require interpretation and judgment inapplication.

COMPLEXITY / SCOPE OF WORK

The work consists of related administrative duties. Strict regulations and guidelines, and the need to interpret and translate information provided into appropriate coding and procedures, contribute to the complexity of the position.

The purpose of this position is to support the administration of Purchasing policies and procedures, and to assist with university purchasing functions. Success in this position contributes to the efficiency and effectiveness of department operations.

CONTACTS

Contacts are typically with co-workers, other university personnel, vendors, and members of the general public.

Contacts are typically to give or exchange information, to resolve problems, or to provide services.

PHYSICAL DEMANDS / WORKENVIRONMENT

The work is typically performed while sitting at a desk or table.

The work is typically performed in an office.

SUPERVISORYAND MANAGEMENT RESPONSIBILITY

None.

MINIMUMQUALIFICATIONS

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.

Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship / internship or having had a similar position for one to two years.

PREFERRED QUALIFICATIONS

Banner Enterprise system experience

Previous procurement experience

Some college coursework in Business or Accounting

2 years of higher education and / or government purchasing

Annualsalary $25,536.00 with excellent benefits, including generous leave time.

Anticipatedhire date : 02 / 17 / 2025

Applicationsaccepted until : 02 / 05 / 2025

Note : Posting will close to applicants at 11 : 59 pm, CST, on the date above.

Notice to Applicants

At the end of the application process, create your Candidate profile.

It is Northeastern State University'spolicy that all newly hired employees must provide an original Social Securitycard during the hiring process. Failure to provide an original Social Securitycard will delay the hiring process and ability to begin employment.

An application cannot be changedafter it has been submitted.

Salary : $25,536