Office Administrator

Job Description:

The Job/What You'll Do:

AssetMark is looking for an individual with outstanding organizational skills, high accountability, and a strong sense of internal/external customer focus.

This is a full-time in-office (Monday - Friday) position in our Phoenix, AZ office.

Responsibilities:

• Manage front-desk reception area as a warm, welcome, and securely controlled environment, including receiving and directing clients and visitors
• Administrative duties, including calendaring & scheduling, coordinating incoming/outgoing mail and parcel, and other administrative support
• Maintain oversight on conference rooms, conference room scheduling, break rooms, and common areas, coordinating with building management and AssetMark Leaders/Associates as a shared duty with the facilities coordinator
• Maintain control over sign-in and temporary badge access, answering general phone calls, and managing general office supply function in support of the operation
• Coordinate lunch, coffee, and logistics for work meetings as requested
• Provide logistic support for meetings (e.g., lunch ordering, stocking mini fridges, setting up drink stations, setting up videoconferencing room features, etc.) as requested
• Maintain control over parking badges, allocate appropriately, and order parking validation stickers as needed
• Act as Safety Floor Warden; maintain ownership of the office AED devices, checking batteries and ordering replacements
• Work with property management representatives, including forwarding important building notices/communications via email to staff and creating tickets for various Service requests for the office
• Other duties as assigned

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Office Suite with an emphasis on Outlook and Excel
• Excellent verbal and written communication skills
• Ability to work independently and re-prioritize when necessary
• Knowledge of how to set up office systems and procedures
• Time management skills
• Multi-tasking skills
• The ability to stoop, bend, squat, kneel, reach, push, or pull repeatedly throughout the work day
• Must be able to lift 50lbs
• Must be able to push and pull 60lbs
• The ability to handle paperwork, open drawers, or operate the telephone, requiring manual dexterity, and the use of the hand and fingers to accomplish tasks

Education & Experience:

• At least 2 years working in an office environment

Compensation: The Base Salary range for this position is between $48,000-$53,000.

This information reflects a base salary range that AssetMark reasonably expects to pay for the position based on a number of factors which may include job-related knowledge, skills, education, experience, and actual work location. This position will also be eligible for additional variable incentive compensation and competitive benefits.

Candidates must be legally authorized to work in the US to be considered. We are unable to provide visa sponsorship for this position.

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Who We Are & What We Offer:

AssetMark’s mission is centered around helping financial advisors make a difference in the lives of their clients. To help them do that, we aim to provide advisors with holistic support. We offer compelling technology that facilitates a better client experience, consulting services that ensure advisors’ businesses are running at their best and a comprehensive suite of investment solutions. AssetMark’s platform empowers advisors to provide the highest level of service possible to their clients.

AssetMark’s culture is driven by our mission and connected by our values; Heart, Integrity, Excellence and Respect. You will join a team that lives these values every day by doing the best and what is right in all we do  and encouraging different ideas for continual success and innovation. Additionally, we offer a wide range of benefits to meet the needs of our team members and their families.

• Flex Time Off or Paid Time/Sick Time Off
• 401K – 6% Employer Match
• Medical, Dental, Vision – HDHP or PPO
• HSA – Employer contribution (HDHP only)
• Volunteer Time Off
• Career Development / Recognition
• Fitness Reimbursement
• Hybrid Work Schedule

As an Equal Opportunity Employer, AssetMark is committed to building a diverse and inclusive workplace where everyone feels valued.

Salary : $48,000 - $53,000