What are the responsibilities and job description for the Community Manager Job at Associated Asset Management (AAM), LLC in Tucson position at Associated Asset Management (AAM), LLC?
Primarily responsible for providing community management and effective customer service to designated communities / homeowners through in-depth knowledge of Covenants, Conditions & Restrictions (CC&R’s) and management contracts.
Position Responsibilities :
- Partners with AAM’s Management Team to ensure compliance with State and Federal Association Management Laws.
- Read, review and have a strong understanding and knowledge of Association governing documents, including but not limited to CC&Rs, Bylaws, Rules and Regulations, as well as Arizona and federal statutes relating to Associations.
- Interact with homeowners, vendors and service providers on a frequent basis to promote and maintain high quality customer service in both the Association and AAM.
- Research, create and disseminate communications to owners via newsletters, emails and the web regarding Association activities and policies.
- Solicit, negotiate and execute contracts for Association vendors and service providers.
- Prepare and submit bid specs and work orders to vendors / service providers, as needed.
- Plan, budget, advertise, execute and attend Association events with Boards / Committees approval.
- Develop and implement policies and carry out tasks assigned by the Board of Directors and AAM.
- Review, analyze, and present monthly management / financial reports to appropriate parties; identify, and work with accounting to resolve any discrepancies in reports.
- Research, prepare and provide annual budgets to the Board of Directors; work with vendors and other Association service providers to obtain accurate budget data.
- Review, modify, code and approve Association invoices.
- Schedule, organize and facilitate annual Board of Directors meetings and other special meetings by providing leadership and professional guidance as required by Association policy and Arizona law.
- Interview, hire and train employees, as needed. Coach AAM employees regarding job performance and expectations; terminate employment relationships when required.
- Exhibit a proactive approach to management; provide leadership in planning future growth.
- Travel to and from assigned communities per management contract.
- Perform other duties as directed.
Knowledge, Skills and Abilities :
Physical Demands & Work Environment :
Qualifications
Skills
Behaviors
Preferred
Dedicated
Dedicated : Devoted to a task or purpose with loyalty or integrity.
Team Player
Team Player : Works well as a member of a group.
Motivations
Preferred
Self-Starter
Self-Starter : Inspired to perform without outside help.
Education
Required
High School or better.
Experience
Required
2 years : High school diploma or GED and two (2) years of experience in HOA Community Management encompassing all of the following : Customer service experience with strong emphasis on problem-solving, seeking harmony and defusing conflict. Experience working with HOA's or other entities that involved knowledge and enforcement of Governing Documents. Contract administration. Vendor management. Meeting facilitation with boards of directors and / or business partners. Valid Driver's License.
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