What are the responsibilities and job description for the Billing Assistant position at Associated Scaffolding Company?
Job Purpose
Provide administrative help to the office/administrative manager, branch manager, salesmen and provide support to counter sales when needed.
Essential Duties & Responsibilities
- Routinely provide courteous telephone and visitor reception as required.
- Restock office supply closet, ordering business cards as needed.
- Provide administrative support to sale's department.
- Responsible for processing and filing invoices, purchase orders and accompanying documents.
- Invoice closed jobs which may involve investigating leases and returns for missing equipment.
- Mail out invoices and/or tally sheets in a timely fashion.
- Be knowledgeable in store products in order to occasional assist the front counter with sales when counter salesman or branch manager is busy with customers or is absent; includes taking orders from customers, documenting these orders with the necessary paperwork, invoicing the customers, filing all the paperwork, and advising the Warehouse Supervisor of such orders.
- Enter hours for E&D in time & attendance
- Enter hours in spreadsheet for contract labor
- Undertake other duties or special tasks as assigned by the Office Administrative Manager or Branch Manager.
Minimum Qualifications
- High School Diploma or equivalent
- Strong Customer Service skills
- Computer Skills (Word, Excel, Outlook)
- Positive Attitude/Ability to work as a team
- Excellent verbal communication
- Professional Appearance
- Experience in customer service a plus
Other requirements
- Quick learner who can handle different functions.
- Ability to multi-task and remain organized.
- Maintain a stocked and clean office
- Maintain Petty cash and daily deposits
- Reconcile & file paperwork daily
- Constantly improve product/industry knowledge to better assist customers.
Working Conditions
- Employee will spend periods of time sitting at a desk working on a computer.
- Employee will spend periods of time working in the showroom while operating a cash register.
Salary : $24 - $26
