Coordinator, ADLM Academy & Science Programs

ADLM, a DC-based dynamic, international scientific/medical society of clinical laboratory professionals, physicians, and research scientists focused on clinical chemistry and related disciplines, is seeking a Coordinator, ADLM Academy & Science Programs.

The Coordinator, Academy & Science Programs provides administrative and logistical support to department staff involved in the management of the Academy, the Science & Practice Core Committee, and scientific programming. This position is instrumental in ensuring effective operations for these important membership groups and scientific initiatives. The Coordinator, Academy & Science Programs, reports to the Manager, Academy.

Responsibilities include:

Academy

• Provide logistical assistance for Academy face-to-face meetings, conference calls, and virtual meetings
• Attend committee meetings as requested to record deliberations and compile and distribute discussion minutes
• Regularly update website, including biweekly Scientific Shorts. Work with Manager, Academy, to ensure all content is up to date
• Process membership applications and approvals, including communication with new fellows
• Implement new membership processes, as stipulated by the Academy Council
• Monitor Academy membership issues and report to Manager, Academy
• Support Academy membership and membership maintenance procedures, including monitoring and notifying lapsed fellows (inform current fellows, track responses and applications, and update membership committee on application processing timeline)
• Provide logistical support for Academy annual scientific meeting (AM) events
• Update booklets, presentations, scripts, certificates, and awards (virtual and printed materials) for yearly Academy events (i.e., Academy Council events, AM), working with ADLM internal departments and external stakeholders
• Maintain calendars and timelines for Scientific Shorts and Artery posts
• Work with Scientific Shorts Editorial Board to solicit and track posts, ensuring a constant stream of content
• Work with Test Utilization Committee to track submissions, facilitating communication between committee members and authors to finalize content
• Maintain and adhere to Academy Communications plan, scheduling broadcast emails according to calendar
• Communicate with committee chairs and members as necessary
• Support Academy election and awards processes

Science & Practice Core Committee (SPCC)

• Provide logistical support for SPCC meetings, conference calls, virtual meetings, and projects, including expense tracking. Travel to off-site meetings may be required
• Attend SPCC-related meetings – both virtual and in-person – as requested, to record deliberations and compile and distribute discussion minutes
• Update presentations, agendas, and informational books, for regular meetings
• Coordinate and schedule meetings with SPCC-related taskforces, working groups, and subcommittees and provide logistical support for their meetings

Science & Practice Programs

• Under the direction and training of the Director, Science & Practice Programs, support scientific initiatives and programs, including the Universal Sample Bank, COVID Immunity Study, and others.

Other Duties

• Support and participate in the work of ADLM taskforces as requested. Duties may include:

• Schedule and attend meetings
• Compile and distribute minutes
• Maintain consistent communication with taskforce members and ADLM colleagues
• Maintain taskforce-related documents and records
• Draft reports and other written materials
• Research pertinent articles and resources (both scientific and news sources)
• Present resources to taskforces and staff via email, Zoom, and file sharing
• Facilitate and participate in discussions among staff and taskforce members
• And as assigned

Qualifications

• Bachelor’s degree and one year of experience or additional work experience in lieu of degree.
• Demonstrated attention to detail and strong organizational skills
• Strong written and verbal communication skills
• Outstanding interpersonal skills with focus on customer and volunteer relations
• Enthusiasm for scientific inquiry and problem solving
• Experience multi-tasking while meeting deadlines
• Interest in association management
• Familiarity with Microsoft Office
• Experience supporting scientific programs a plus

ADLM is dedicated to building a team of professionals that is as diverse as our members. ADLM is proud to be an Equal Opportunity Employer.

ADLM cares about its employees, and offers a benefit package designed to attract, reward, and retain talented individuals who are committed to excellence in everything they do. To learn more about our benefits, go to: https://www.myADLM.org/career-center/careers-at-ADLM

ADLM currently is working a hybrid office schedule with staff coming into the office one day a week with the ability to work remotely from home up to four days a week.