Overview:

The position reports to the Assistant Vice President - Business & Finance and provides support to the Contracts Manager and proposal team. We are seeking someone who is highly motivated and has a general understanding of business processes and accounting practices.

Primary Responsibilities:

• Review and process contract modifications for the Contracts Manager's signature.
• Preparing contract closeout forms, facilitating the appropriate signatures, and contract documentation.
• Monitoring monthly and weekly email report bursts.
• Processing of less complex contracts.
• Facilitating international compliance checks when required.
• Interface with MxV Rail's insurance broker to fulfill Certificate of Insurance requests from customers.
• Prepare government pricing proposals to include collecting material backup documentation and pricing support. 
• Assist with reviewing formal RFP requirements to determine and distribute submission requirements and identify concerns.
• Proposal finalization and editorial review.
• Contracts Manager proposal review/contract preparation backup.
• Create customer-specific contract forms from standard templates. 
• Creation of SOPs/task instructions for the duties in this position.
• Ensures that all duties and responsibilities are performed in a safe manner.
• Perform other related duties as assigned.