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Executive & Administrative Services Manager

Association of Equipment Manufacturers (AEM)
Washington, DC Full Time
POSTED ON 1/13/2025
AVAILABLE BEFORE 4/9/2025

Executive & Administrative Services Manager

The Association of Equipment Manufacturers (AEM) is seeking a dynamic and service-oriented professional to join our Advocacy team as an Executive & Administrative Services Manager . This role offers a unique blend of variety and challenge through providing high-level support, facilitating internal communication, and overseeing administrative functions for our Washington, DC office.

Why AEM?

  • Flexible Work Environment : Core hours are 10 : 00 AM - 4 : 00 PM for in-office days (Tuesday-Thursday) with optional telework on Mondays and Fridays.
  • Impactful Role : Be a key player in aligning our Milwaukee and DC offices, ensuring smooth communication and operational efficiency.
  • Professional Growth : Engage in diverse responsibilities that foster personal and professional development.

Key Responsibilities :

Communication :

  • Keep DC staff informed about team goals, directives, projects, and ongoing work.
  • Facilitate alignment and communication between Milwaukee and Washington, DC offices.
  • Act as a central communications link within the organization.

    • Executive Support :

  • Manage schedules and calendars for executive staff.
  • Assist in prioritizing and managing internal requests and deadlines.
  • Coordinate travel plans and itineraries.
  • Support communications.

    • Human Resources Support :

  • Collaborate with the HR team to ensure alignment with processes, policies, and procedures.
  • Develop supportive and productive relationships with the DC team to achieve AEM’s value outcomes.

    • Leadership :

  • Use active listening to understand and address the needs of executives and staff.
  • Maintain confidentiality with sensitive matters while cultivating positive working relationships.
  • Engage in critical conversations to resolve issues, clarify situations, and foster a positive culture.

    • Office Management / Administration :

  • Oversee all office operations, including budget management.
  • Manage office supplies and vendor relationships.

    • Other Duties as Assigned :

  • Contribute to positive outcomes as situations develop.
  • Cross-collaborate with Milwaukee Administration teams.
  • Take on assignments outside of assigned duties, such as event coordination and research.

    • Requirements :

  • Minimum of 5 years office management experience.
  • Ability to travel to Milwaukee headquarters 1-2 times per year.
  • Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook, SharePoint).
  • Strong verbal and written communication skills, including excellent grammar and proofreading.
  • Adaptability and flexibility with a positive attitude towards change.
  • Ability to manage multiple projects and meet deadlines.
  • Self-motivated problem solver with the ability to translate ambiguous ideas into solutions.
  • Proactive attitude, ownership of tasks, and anticipation of needs.

    • Preferred Qualifications :

  • BA in Business Administration, Management, or related field.
  • HR-related experience in compliance and employee relations.
  • Experience in advocacy or government work.

    • Join us at AEM and be part of a team that values innovation, collaboration, and excellence. Apply today to make a meaningful impact!

    About AEM :

    Join us on this exciting journey where your growth matters, your voice is heard, and your well-being is a priority. We are all about innovation—passionate about pushing boundaries and making a difference in the industries we serve.

    AEM is the leading organization in North America advancing construction and agriculture equipment manufacturers and their value chain partners in the global marketplace. In enabling growth together, AEM and its members build momentum for the equipment manufacturing industry and the markets it serves.

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