Administrative Assistant Senior for VP and Directors

Job Overview

The Senior Administrative Assistant role offers an exceptional opportunity to engage across various business functions, providing crucial support to a Vice President of Design, Rentals, and two Senior Directors of Experience Design. We are in search of an exceptionally organized, adaptable, and proactive team player who thrives in a dynamic and fast-paced environment.

Key Responsibilities

• Oversee and manage intricate scheduling and calendaring for multiple leaders operating across different time zones.
• Prioritize an array of requests and incoming information, ensuring that each is addressed with the appropriate level of urgency.
• Collaborate closely with the VP and Senior Directors, as well as other leaders and assistants, to align schedules with strategic priorities.
• Facilitate travel arrangements and prepare expense reports as required.
• Assist in planning meetings and preparing necessary materials, including logistics, agendas, and presentation slides.
• Coordinate the details of significant departmental meetings and events, including team-building activities.
• Manage miscellaneous responsibilities, such as organizing catering for larger group meetings.
• Support filing, research, and other administrative tasks as needed.
• Maintain effective communication and relationships across all departments.
• Take responsibility for small to medium-sized projects and programs when necessary.
  
  

Required Skills

• Minimum of 4 years of experience in providing support to multiple executives in a high-tech or startup environment.
• Strong attention to detail coupled with excellent organizational skills.
• Exceptional written and verbal communication skills, with the ability to work harmoniously with diverse personalities.
• Advanced proficiency in Slack, Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), and G Suite (Sheets, Docs, Forms, Slides).
• Must demonstrate the ability to multitask, work autonomously, establish priorities, and function under pressure to meet fluctuating deadlines.
• A proactive problem-solver who can analyze situations thoroughly and anticipate potential challenges.
• Comfortable with adapting to changes and responding swiftly to urgent needs.
  
  

Qualifications

• A high degree of professionalism is essential when interacting with senior professionals internally and externally.
• Must be reliable and accessible, leveraging technology effectively to enhance asynchronous workflows.
• Availability for a minimum of 25% annual travel and ability to work within the hours of 8 AM - 3 PM PDT is desired.
  
  

Career Growth Opportunities

This position provides a unique chance to collaborate closely with senior leaders, fostering mentorship and professional development opportunities within a thriving organization.

Company Culture And Values

At the Association of South Bay Surgeons, we are committed to delivering the highest quality, compassionate surgical care to our community. Founded in 1995, our team is comprised of the most knowledgeable and dynamic Board Certified surgeons across various specialties, emphasizing professionalism, integrity, and effective communication.

Compensation And Benefits

The standard base pay range for this role in California, Colorado, Connecticut, Nevada, New York, and Washington is \(34.30 - \)54.70 hourly. In addition to a competitive salary, this role is eligible for equity awards based on experience, performance, and location.

Employment Type: Part-Time