What are the responsibilities and job description for the Executive Assistant position at Aster Talent?
Executive Assistant – Investor Relations
About the Role:
We’re seeking a highly organized and communicative Executive Assistant (EA) to support our growing Investor Relations (IR) team at a leading investment firm. This is a fantastic opportunity for someone early in their career who’s eager to develop professionally in a collaborative and fast-paced environment.
In this role, you’ll support the leaders of Investor Relations and a broader team of marketers and associates. You’ll coordinate travel, manage calendars, prep materials for meetings, and help keep things moving smoothly behind the scenes. The team travels frequently, so flexibility, professionalism, and strong attention to detail are key.
This role is ideal for someone who is passionate about being an EA and excited to grow within the role over time.
What You'll Do:
Provide day-to-day administrative support for the IR leadership and team
Coordinate meetings, calendars, travel arrangements, and itineraries
Assist with presentation materials and investor meeting preparation
Manage special projects and support ongoing team initiatives
Collaborate cross-functionally with other EAs and internal departments
Maintain a high level of professionalism and discretion at all times
Who You Are:
1–3 years of relevant professional experience (EA, recruiting coordination, business support, etc.)
Bachelor's degree required; strong academic record preferred
Excellent communication skills (written and verbal)
Extremely detail-oriented and organized
Eager to learn and grow within an EA-focused career path
Comfortable working in a team-oriented, in-office setting
Able to prioritize effectively and manage multiple moving pieces
Professional, proactive, and adaptable to a fast-paced environment
Additional Details:
Typical hours: 8:00am – 5:00pm, with flexibility to stay later as needed
Occasional personal tasks (very limited)