Administrative Assistant/office Manager

Job Title : Administrative Assistant / Office Manager

Job Description

This position requires an individual to sit at the front desk, greet visitors, and primarily support the sales and customer service team. Responsibilities include greeting visitors, answering phones, and facilitating customer requests.

Responsibilities

Facilitate customer requests within reasonable time frames, including order status and tracking.

Direct customers to appropriate departments and facilitate internal conversations to meet customer needs and expectations.

Answer and direct email and phone inquiries.

Greet visitors and guests warmly, ensure they are properly signed into the building, and direct them to the appropriate department or employee.

Accurate data entry and document filing.

Learn different areas of daily needs to serve as a back-up for different daily tasks when necessary.

Support meetings for management, including preparing the conference room, coordinating food orders, and setting up support technologies.

Exercise considerable judgment and discretion.

Distribute daily internal and external mail; send and distribute faxes.

Compose, type, and distribute professional correspondence and memoranda, emails, and faxes.

Maintain filing system.

Order and maintain supplies.

Perform general clerical duties, including filing, photocopying, faxing, and mailing.

Assist with special projects as assigned.

Meet annual KPIs.

Perform other related duties as assigned by management.

Essential Skills

5 years of administrative experience

Experience with MS Excel (basic understanding acceptable)

Strong communication skills

Additional Skills & Qualifications

Minimum High School degree

1-2 years’ experience as an Administrative Assistant is a plus

Knowledge of Microsoft Office, Office 365, printer, and fax machines

Excellent time management skills and the ability to prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Work Environment

The role is onsite, Monday to Friday from 8am to 5pm. The office manufactures seasoning blends, so different food scents, especially onion powder, may be present. The administrative assistant will sit at the front desk but will be near teammates from the sales / marketing team, ensuring they are not completely isolated.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

Pay and Benefits

The pay range for this position is $22.00 - $23.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Oakland,NJ.

Application Deadline

This position is anticipated to close on Feb 25, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through :

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com ( astoncarteraccommodation@astoncarter.com) for other accommodation options.

Salary : $22 - $23