Human Resources Coordinator

Job Title : Human Resources CoordinatorJob Description

We are seeking a dedicated Human Resources Coordinator to assist with monitoring our Learning Management System (LMS) for compliance and completion of required training modules, including tracking new hire training. This role provides recruitment support by tracking and processing pre-employment requirements, scheduling interviews, posting new positions, conducting new hire orientations, and supporting the onboarding process. The successful candidate will assist with monitoring I-9 compliance, ensuring all documentation is current, and coordinate with local HR representatives or employees as needed. Additionally, this role ensures that all HR policies and procedures are current and updated, maintains a catalogue of job descriptions, and provides administrative support for HR-related tasks and employee engagement activities.

Responsibilities

Assist with monitoring Learning Management System (LMS) for compliance and completion of required training modules, including tracking new hire training.

Provide recruitment support by tracking and processing pre-employment requirements, scheduling interviews, posting new positions, conducting new hire orientations, and supporting the onboarding process.

Assist with monitoring I-9 compliance by running monthly reports to ensure all documentation is current, and coordinate with local HR representatives or employees for receipt of current documentation.

Ensure that all policies and procedures in the HR / Company shared drive (Intranet) are current and updated as needed under the direction of the HR Business Partner or HR Director.

Maintain and update a catalogue of job descriptions for each location.

Answer and direct HR mainline phone calls and incoming faxes / emails.

Receive and distribute HR mail.

Proofread and create documents and correspondence, forms, flyers, or postings produced by the department.

Provide support for employee transfers, changes in job classification / title, and other related employment paperwork and processes as directed by the HR Business Partner.

Assist with preparation of human resource reports such as open positions, new hire, and turnover reports.

Ensure all labor law posters are current and manage our account.

Provide support with employee engagement activities.

Perform other related duties as assigned.

Essential Skills

Human resources

Onboarding

Data entry

Administrative support

Recruiting

Customer service

HR support

Excellent organizational skills and attention to detail

Ability to work well in a fast-paced environment

Ability to operate general office equipment

Ability to present in front of a group of people

Excellent written and verbal communication skills

Proficient in Microsoft Office Suite, with strong Excel knowledge preferred

Ability to maintain confidential information

Additional Skills & Qualifications

Minimum two (2) years of entry-level human resources experience preferred

HR-related certificate or degree strongly recommended

Bilingual in Spanish preferred

Work Environment

This role operates in a professional office environment using standard office equipment such as computers, phones, photocopiers, and filing cabinets. The dress code is business casual. The work hours are typically Monday through Friday, with occasional extended hours as necessary. The work environment is fast-paced and requires the ability to manage multiple tasks and deadlines efficiently.

Pay and Benefits

The pay range for this position is $24.00 - $28.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ontario,CA.

Application Deadline

This position is anticipated to close on Mar 5, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through :

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com ( astoncarteraccommodation@astoncarter.com) for other accommodation options.

Salary : $24 - $28