What are the responsibilities and job description for the Executive Assistant position at Astrion?
Overview
Astrion is seeking a Executive Assistant to support our customer in Huntsville, AL.
Astrion is seeking a Executive Assistant to support our customer in Huntsville, AL.
- Provide high-level administrative support to a senior Army leader, ensuring smooth day-to-day operations and enabling the leader to focus on strategic initiatives.
- Responsibilities include managing the senior leader’s calendar by scheduling meetings, appointments, and conferences, preparing agendas, itineraries, and coordinating travel arrangements per Army policies.
- Handle correspondence by drafting, reviewing, and distributing communications and serve as the primary point of contact for internal and external stakeholders, including military personnel, government officials, and industry partners.
- Screen and prioritize incoming communications to optimize the senior leader’s time and foster effective communication within the team and across units.
- Oversee operations and maintaining records and files compliant with Army regulations.
- Assist with research, report preparation, and presentations for initiatives led by the senior leader, coordinating with staff to meet project milestones and deadlines.
- Handle sensitive information with discretion, maintaining confidentiality, and professionally representing the senior leader within the Army and external organizations.
- Strong organizational and time-management skills, exceptional written and verbal communication abilities, and the ability to multitask and prioritize tasks under pressure are essential.
- This position offers a unique opportunity to directly contribute to the mission and success of the U.S. Army by providing essential support to a senior leader.
- Bachelor’s Degree (BS/BA)
- 3 years of relevant experience
- Proficient in Microsoft Office (Excel, Word, & PowerPoint)
- Documented experience providing executive level support
- Ability to maintain security clearance
