Demo

Administrative/Badging Coordinator

Astrotech Space Operations
Titusville, FL Full Time
POSTED ON 3/1/2025
AVAILABLE BEFORE 5/27/2025

Job Description

Job Description

FLSA Status : Exempt, Full-Time

Location : Titusville, Florida

Astrotech Space Operations is looking to hire a full-time Administrative / Badging Coordinator at our Titusville, Florida location. Would you like to work for an established spacecraft processing company that values its employees? Would you like to have one of the coolest jobs in the world? If so, read on!

This Administrative / Badging Coordinator position earns a competitive wage. We also offer exceptional benefits, including medical, dental, vision, life insurance, short-term disability, a 401k plan with company match, FSA, HSA, DCRA, generous (PTO), 9 paid holidays per year, employee assistance program, and a tuition reimbursement program. If this sound like the right Administrative opportunity for you, apply today!

ABOUT ASTROTECH SPACE OPERATIONS

Astrotech Space Operations opened its doors in 1981. Our state-of-the-art payload processing facilities are ideally located to support launches from the Cape Canaveral Space Force Station and Kennedy Space Center in Florida, as well as the Vandenberg Space Force Base in California. This position is critical to our mission support services. At Astrotech, we are here to help our customers make the transition from factory operations to go for launch. Next Stop : Space !

Our employees are our most valuable asset, and we seek driven, enthusiastic people who share a dedication to our core values : Do what's Right, Respect Others, and Perform with Excellence. We show our appreciation for all that they do by offering exceptional internal promotion opportunities, annual reviews, and merit increases.

A DAY IN THE LIFE OF AN ADMINISTRATIVE / BADGING COORDINATOR

Provide administrative support for Astrotech Space Operations, to include managing daily calendars, preparing correspondence, front desk reception, answering main phone lines, customer interaction, meeting set up, mail distribution, report preparation, coordinating travel arrangements, inventory, and stocking office supplies. Provide organizational and communication skills for effective office management and customer relations. Responsible for badging services for facility access. Organize company events. Ensure main lobby, breakroom, conference rooms, and copy room are organized and free of unnecessary clutter. Maintain integrated schedules for administrative tasks and other schedules as requested.

Key Duties include :

Essential duties and responsibilities include the following. Other duties may be assigned.

  • Provide administrative support for Astrotech Space Operations, primary support for senior management.
  • Provide confidential administrative support to the President / CEO.
  • Provide front desk reception including answering phone lines, greeting customers, and directing questions to the appropriate source.
  • Administrative support may include drafting correspondence, generating reports, initiating work orders, creating signs, binders, spreadsheets, presentations, coordinating travel arrangements, ordering office supplies, making coffee, light shopping, preparing expense reports, sending faxes, scanning, copying, filing, shipping, receiving, and distributing mail.
  • Maintain integrated schedules for administrative tasks and other schedules as requested.
  • Manage all conference room activities including scheduling, setting up for meetings, coordinating refreshments, greeting, and directing attendees.
  • Coordinate copy machine repairs / service, vending machine restock / service, shredding service, and water cooler maintenance.
  • Organize company events including any team building activities, social gatherings, or meetings.
  • Manage inventory of company shirts, pins, badge holders, and hats.
  • Administrative support for the document control system including formatting documents across departments. Creation of new forms in both Word and PDF in an effort to update documentation.
  • Security badging for facility access to include creation of new badges, badge renewals, safety badges, encoding prox badges, and performing closed area checks.

QUALIFICATIONS FOR AN ADMINISTRATIVE / BADGING COORDINATOR

  • Strong skills in Microsoft Outlook, Word, Excel, PowerPoint, and Project.
  • Able to prioritize and execute tasks in a high-pressure, fast paced environment.
  • Able to work well in an integrated collaborative team environment including daily interactions with technicians, engineers, managers, and customers.
  • Effective communication (oral and written) and documentation skills.
  • Self-motivated and directed with keen attention to detail.
  • High School Diploma or equivalent with 3 years of administrative experience. Experience with Concur Travel preferred. Scheduling experience preferred, but not required.

    Must be a United States citizen. Must be willing and able to successfully obtain a security clearance, up to Top Secret level, to retain employment.

    READY TO JOIN OUR TEAM?

    We understand your time is valuable, so we have a very quick and easy application process. If you feel that you would be right for this Administrative / Badging Coordinator job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!

    Location : 32780

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