Student Administrative Assistant

The Student Administrative Assistant is responsible for providing efficient, accurate, and confidential administrative support to the Global Advancement team and Foundation Operations staff. This includes performing general administrative tasks, assisting with special projects and meetings, handling daily operations, data entry, and other duties as assigned.

This position requires approximately 10-20 hours per week during scheduled shifts between 8:00 AM and 5:00 PM, Monday through Friday. Additional hours may be available during school breaks and over the summer.

What you’ll do

• Support the Foundation Operations Management team with daily tasks and various projects, both local and international.

• Coordinate international travel logistics, including preparing agendas, assist in booking accommodations, and managing event details across countries.

• Assist in planning and organizing events, including managing meeting spaces, virtual event logistics, and event clean-up in hand and hand with Foundation Initiatives team.

• Work with the team to input data into Salesforce, generate monthly reports, update organizational charts, and track projects.

• Reconcile and compile monthly business expenses, ensuring proper documentation for international and local currencies.

• Handle general office duties such as filing, scanning, copying, and preparing materials for meetings as needed.

• Deliver materials around campus and manage shipping or receiving items for both local and international events.

• Track office supplies, order materials, and organize gifts and event items for on-campus and international use.

• Manage data entry and updates in the donor database, ensuring accurate information for global and local stakeholders.

• Assist with special projects, some involving international teams, with varying tasks depending on Foundation needs.

• Drive a golf cart for campus tours, providing information to visitors, including international guests, about the Foundation and Arizona State University.

What you'll need:  

• Willingness to work with international teams and stakeholders, and the ability to learn how to adapt to different cultural contexts and time zones.

• Ability to work effectively in a team, contributing to both local and international projects.

• Strong customer service and commitment to meeting stakeholder needs.

• Maintain confidentiality regarding ASU Foundation and University business, ensuring privacy and security.

• Effective in-person, written, and phone communication, with confidence in interacting with senior leaders and donors.

• Self-starter with the ability to manage tasks independently while contributing to team success.

• Capable of taking initiative, setting priorities, and remaining flexible in changing situations.

• Able to manage complex situations and collaborate with a team to achieve strategic goals.

• Represent ASU and its mission with confidence and clarity.

• Precision in completing tasks such as event logistics, data management, and travel coordination.

• Manage multiple projects and deadlines efficiently while producing high-quality work on time.

• Navigate evolving priorities and contribute to team success in dynamic environments.

Relevant qualifications: 

A current undergraduate or graduate student at Arizona State University. Student must be willing to sign and abide by a confidentiality agreement.

Benefits

• $30 bi-weekly cell phone reimbursement 

• Hands-on experience in a professional environment 

• Professional development plans  

• Opportunity to network with ASUF leaders and other ASU students 

• Access to LinkedIn Learning and their 8,000 courses 

• Professional skills workshops 

About ASU Foundation

The ASU Foundation fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU’s mission and provide resources for ASU to manifest its charter into meaningful impact. These partnerships empower ASU to advance student access, serve our community, protect the planet, create equity in higher education and conduct research for the public good.

At the ASU Foundation we value

Character
We prioritize character and integrity in every decision and action, establishing trust as the foundation of all that we do.
 

Service
We are dedicated to serving our students, donors, communities, and colleagues by fostering support and collaboration to ensure that our efforts are impactful.
 

Innovation
Innovation drives us to create meaningful opportunities and solutions, helping every member of our global community achieve meaningful outcomes.

The ASU Foundation is an Equal Opportunity Employer

Learn More:

Salary : $30