What are the responsibilities and job description for the Transportation Coordinator position at ASun Star Consulting, Inc.?
Description
Position Overview:
We are seeking an enthusiastic and organized transportation coordinator to join our team and manage our transportation operations. Successful transportation coordinators are able to multitask in a variety of different processes while remaining ahead of deadlines, deliverables, and the day-to-day management of ASun Star’s transportation team, routes, vehicle maintenance, and field emergencies. The transportation coordinator reports directly to the Program Manager in the Programs Department.
Duties and Responsibilities:
- Manage & coordinate the scheduling of vehicle routes, maintenance, equipment, and staff.
- Manage & maintain the accuracy of vehicle records, reports, and maintenance logs.
- Prepare and accurately report time & labor data in the Paylocity HRIS system.
- Evaluate vehicle needs & recommend necessary repairs.
- Coordinate daily shift meetings for the A Platinum transportation team.
- Assist in the planning and execution of the monthly transportation meeting.
- Hire and train new and existing staff members on transportation operating procedures.
- Track and accurately report driver and vehicle driving metrics as needed.
- Plan and execute monthly transportation emergency drills.
- Assist with the development and implementation of transportation policy & procedure.
- Review staff data for accuracy across agency tracking software such as GroupMe, Fleet Holster, Bright Wheel, and other systems as assigned.
- May be required to participate in operating vehicles as part of transportation routes.
- Responsible for being the point-person for transportation-related emergencies during transportation hours of operation.
- Responsible for the quality assurance in transportation operations.
- Any other duties deemed integral to the successful operation of transportation.
Requirements
Required Knowledge, Skills, and Abilities:
- Strong financial and project management skills.
- Excellent written and verbal communication skills.
- Familiarity working with HRIS software is a plus.
- Experience with Microsoft Office.
- Strong knowledge of staff supervision & performance management.
- Knowledge & prior experience in on-call positions for transportation management.
- Ability to drive passengers in vehicles such as mini vans, transit lines, sprinters, etc.
Role Schedule:
- Training Schedule: Monday through Friday from 09:00am to 05:00pm
- Regular Schedule: Monday through Friday from 06:30am to 03:30pm
- On-Call for transportation-related calls & requests.
- On schedule for Saturday transportation 1 – 2 times per month.
Working environment & Physical Demand:
- Working in a fast-paced, high energy, family-oriented atmosphere.
- Will need to be able to lift at least 50lb.
- Must be able to stand for at least 2-3 hours at a time.
- Must be able to drive passenger vehicles between 4-8 hours per day if required.
- Must be able to sit and type for long periods of time.
