Departmental Analyst- DTMB Fleet Coordinator

Job Title: Departmental Analyst - DTMB-Fleet Coordinator

Location: Elliot Larsen Building
Department: Financial Services Dept. 
Reports To: Brad Weber
Job Type: Full time 6 month contract
Salary: $23 hourly/ paid weekly

Job Summary:

We are seeking a highly motivated and detail-oriented Departmental Analyst to serve as the DTMB-Fleet Coordinator. This role involves assisting with the management and coordination of the Wireless Device Inventory, AP Mail, and AP Statements, and providing analytical support by cross-referencing Fleet and Verizon software data with Excel. The ideal candidate will have a strong background in communication, organization, and data analysis, along with a keen eye for detail.

Key Responsibilities:

• Fleet Coordination & Management:

  • Oversee and track the department’s fleet operations, ensuring accurate records of all vehicles and wireless devices.
  • Maintain and update fleet inventory systems and ensure seamless communication across departments regarding fleet status.

• Wireless Device Inventory:

  • Assist in the inventory management of wireless devices, ensuring accurate tracking, allocation, and updating of inventory records.
  • Collaborate with vendors and internal teams to ensure timely procurement, returns, and maintenance of wireless devices.

• AP Mail and AP Statements:

  • Assist with the processing and review of Accounts Payable (AP) mail and AP statements, ensuring accuracy and adherence to policies.
  • Cross-reference and reconcile AP statements with fleet-related transactions to maintain financial integrity.

• Data Analysis & Reporting:

  • Utilize Excel to cross-reference and analyze data from Fleet and Verizon software to identify trends, discrepancies, and actionable insights.
  • Prepare reports on fleet performance, wireless device status, and financial data for management review.

• Communication & Organization:

  • Serve as a key point of contact between various internal departments, fleet management teams, and external vendors.
  • Demonstrate excellent written and verbal communication skills to clearly convey complex information in a concise and effective manner.
  • Provide organizational support in coordinating fleet-related projects, tasks, and schedules.

Qualifications:

• Bachelor’s degree in Business Administration, Supply Chain Management, Data Analysis, or a related field (preferred).
• Proven experience with fleet management, wireless device inventory, or similar administrative roles.
• Strong proficiency in Microsoft Excel, including advanced functions like pivot tables, VLOOKUP, and data analysis techniques.
• Experience working with Verizon software and fleet management systems (preferred).
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills to effectively collaborate across teams.
• Ability to manage multiple tasks and projects simultaneously, working well under deadlines.

Skills & Competencies:

• Analytical Thinking: Ability to analyze and interpret complex data, with a focus on identifying trends and making recommendations.
• Problem-Solving: Proactively address and resolve issues related to fleet coordination, inventory management, and AP discrepancies.
• Communication: Excellent communication skills for interacting with both internal teams and external vendors or partners.
• Organization: Ability to organize and prioritize work in a fast-paced, detail-oriented environment.

Additional Information:

• This position may require occasional travel to manage fleet-related tasks or meet with vendors.
• The role may also involve occasional overtime to meet critical deadlines.

#INDOAK

Salary : $23