Sitetracker-Billing Engineer

Job Brief

This is a Hybrid position that will support both the Finance team as well as the Sitetracker team.

The Billing Specialist tasks relate to processing invoices and billing into proprietary systems. Timesheet coding and project verification. Duties may include assisting the organization and management of projects.

The Sitetracker Engineer facilitates the continued flow of invoicing utilizing purchase order creation and budge line monitoring through the Sitetracker System. Works closely to correct engineering budgeting errors during work order creation, as well as the change order of budget lines to match in field conditions as the project flows through the construction, and as-building process.

This position will also support other staff members within the department or organization

Duties/Responsibilities:

• Create invoices in QuickBooks.
• Submit invoices to customers using a proprietary system.
• Reconciles invoices and track to ensure payments are received.
• Ensures timely billing and receipt of payment.
• May perform account reconciliations as needed.
• Acts as main point of contact for assigned customer invoicing.
• May assist in project management.
• Creates Excel reports and worksheets as needed.
• Utilize finance tracker in Excel and Sitetracker program.
• Analyze approved budget lines to identify if intervention is required.
• Request budget line additions, change requests, PO approvals as needed.
• Maintain written/verbal communication with approvers to facilitate timely approval.
• Input relevant data into Excel finance/Sitetracker trackers to facilitate steady flow of invoices through invoicing process and communication across CR Team and Finance Team.
  
  

Qualifications/Requirements:

• Proficient with Microsoft Office programs, i.e., Word, Excel, Outlook, Teams, etc.
• Good understanding of clerical/administrative procedures.
• Experience with accounting software, QuickBooks, Sitetracker/Salesforce experience preferred.
• Experience/knowledge of accounting/budgeting preferred.
• Ability to proactively solve problems as issues arise.
• Excellent written and verbal communication skills.
• Attention to detail, flexible and detail oriented.
• Must maintain strict confidentiality.
• Excellent organizational & task/time management skills.
• Experience/knowledge of telecom outside plant engineering preferred.
  
  

Education/Experience:

• High School diploma or equivalent required.
• Business/Accounting/Payroll training/education (AA) desired.
• Three to five years’ accounting experience is desired, which can be a combination of education and on the job training.
• Project coordination experience desired.
  
  

Physical Requirements:

• Alternate sitting and standing at will (sit/stand desk)
• Substantial movements (motions) of the wrists, hands, and/or fingers
• Requires viewing a computer screen for long periods of time
• May lift or carry small parcels, packages, and other items
  
  

Note: The position is a full-time, in office position at our HQ office in Snohomish, WA

Benefits: Group Medical Plan along with voluntary Dental and Vision plans, 401k Savings Plan with a company match

Pay Range: $23.00 - $27.00 DOE