Project Management Specialist

Travel Comments: Domestic travel is possible

HYBRID POSITION

Job Description:

• Oversees, develops, coordinates, integrates, analyzes, and maintains integrated plans and schedules for highly complex or difficult projects, programs and change driven activities to execute in accordance with project management industry standards.
• Directs and provides high level studies/analysis (trend, variance, impact), determines scope, reports, and oversight of planning requests.
• Identifies risk and opportunity potential, develops mitigation planning and refines the business case.
• Develops and executes the process and strategy for the integration of plans and schedules.
• Consults and recommends integrated planning, scheduling, change and baseline management, processes, techniques and tools to management considered to be best practices across the industry.
• Recognized as primary project contact to establish key stakeholder requirements and project objectives.
• Authorizes commitment of resources by obtaining approvals from stakeholders.
• Oversees deployment of approved recommendations at Division, Business Unit, and/or Enterprise levels.

Position Responsibilities

• Be able to execute full lifecycle agile project management on multiple complex, high-priority initiatives from concept scope/definition, as well assuming those already started.
• At a program/initiative level, understand and be able to clearly articulate current state, objectives, success criteria and milestone commitments, as well as any risks, issues and resolution actions.
• Lean leader within GREF and the wider Enterprise Services function
• Lean activities included but not limited to VSM, process mapping, BPSM and facilitation and workshops
• Develops project and program plans at all levels across functional areas to achieve objectives within scope, time, quality, and constraints from initiation to post completion.
• Engages stakeholders proactively to understand and confirm necessary requirements that will inform project / program deliverables.
• Manage to project and program plan inclusive of: schedules, reports, monitoring metrics, change activity, communicating and updating plans regularly throughout lifecycle.
• Develop strong relationships with key functional stakeholders and program sponsors.
• Delivery of insightful high-quality outcomes while managing governance with key stakeholders.
• Manages change management process applying industry best standards to stakeholders.
• Create high quality presentations that tell business stories, provide progress updates and be able to create and lead detailed business cases for projects to be initiated
• Develop and on-going monitoring of detailed delivery plan against agreed commitments.
• Define and proactively manage risks, escalating to appropriate parties where appropriate
• Collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions, and communicate effectively to relevant stakeholders through speech and presentations.
• Defines relevant KPI’s to assess project performance and business impact.
• Analyze technical or business problems and reach sound, independent conclusions.
• Own, lead and/or support a portfolio of projects/initiatives concurrently and meet critical deadlines.

Key Relationships & Stakeholders:

• GREF Executive Leadership Team.
• Multiple functional partners: IT, Data and Business Intelligence, Finance, HR.
• Service Tower Leadership (Indirect Supply Chain, Real Estate, Facilities & Asset Management, Executive Flight).
• Build external relationships with necessary vendors and/or consultant parties.

Basic Qualifications:

• 10 years of experience in a Project or Program Manager position
• 10 years of experience communicating and leading projects inclusive of employees, customers, peers, and up to executive leadership.
• 10 years leading projects inclusive managing requirements, priorities, scope, schedule, risk, costs.
• 10 years of experience using Microsoft Word, Excel, PowerPoint, and Outlook.
• 10 years using industry standard project management tools (ex: Microsoft Project).

Preferred Qualifications:

• Strong experience in in Global Real Estate and Facilities Management
• 5 years experience in Consultancy Services
• Strong interpersonal and communication skills – both down and out.
• Ability to demonstrate continuous improvement mindset.
• Self-starter, strong bias for action.
• Prior experience in consulting and/or project management in a large, complex industrial company preferred.
• Ability to take problems, create project solutions, and execute to deliver value for customers.
• Ability to effectively mentor and coach employees.
• Program Management Professional (PMP), Lean/Six Sigma certifications desired.
• Ability to travel up to 15% of the time.
• Knowledge of SAP Ariba preferred

Education:

• Bachelors degree or higher in a related discipline (business administration, engineering, project management). MBA or Masters degree in a related discipline preferred.

Experience

• 10 years of experience in related project / program management roles, and/or equivalent consulting experience.

Education / Experience:

• Bachelors degree or higher in a related discipline (business administration, engineering, project management). MBA or Masters degree in a related discipline preferred.