Private Events Manager

• The Private Events Manager will be responsible for the details for booked events, event set-up, client communication, department communication and execution of private event business at The Espee, The Majestic Theatre, and The Empire Theatre. This will include creation and management of event timelines, floor plans, and vendor schedules, overseeing on-site setup, execution, and breakdown, ensuring a high standard of service and client satisfaction. They will also maintain accurate event records, contracts, and invoices.
• This role is primarily hands-on and often involves working as a team and thinking on your feet. The ideal candidate will have strong leadership skills when working with other departments and be able to maintain a good working relationship while providing stellar customer service.
• The candidate should generate a definitive sales strategy to meet and/or exceed projections with the Director of Sales & Events.
• The Private Events Manager will act as the primary point of contact for private event inquiries, guiding clients through the booking process. They will conduct site visits, consultations, and negotiations to secure event bookings. They will also prepare and present event proposals, contracts, and budgets while ensuring compliance with venue policies, permits, and safety regulations.

• The Espee (formerly Sunset Station) is a boutique amphitheatre and events venue east of downtown in St. Paul Square. With over 20,000 square feet and nine unique venue options, The Espee is a picture-perfect place to host opening and closing night receptions for the thousands, award dinners, fundraisers, corporate night outs, products launches, kick-off parties, and private concerts.
• The Majestic Theatre is ideal for concerts, theatre, dance, and comedy shows, and currently hosts the Broadway in San Antonio Series. Originally built in 1929, it boasts Baroque, Mediterranean Revival, and Mission Revival architecture, is a National Historic Landmark, and one of the only remaining atmospheric theatres in the country. The 2264 theatre seats are fixed, but there are opportunities to creatively use the lobby or stage for receptions up to 300 capacity.
• Built in 1914 and listed in the National Register of Historic Places, the Empire Theatre hosts a variety of live events, including comedy shows, music concerts, and private events. The Empire Theatre offers flexible seating options in the orchestra level, including cabaret, in-the-round, and classroom. Maximum theatre seating capacity is 864. Maximum banquet seating capacity is 214.
• The Private Events Manager will work closely, lead and collaborate with other event staff to include Production/Technical, Customer Experience, Marketing, Operations, and Food & Beverage.
• Work with the marketing team to promote private event offerings through social media campaigns, and local partnerships, identifying new business opportunities and strategies to grow events sales.
• The candidate will be required to attend events in addition to maintaining normal business hours and attending weekly production meetings. Daily responsibilities include follow up with rental inquiries, calendar management, and prospecting new clients and events.
• Experience contracting, invoicing, and maintaining event details is key.

• The ideal candidate should have a minimum of five years’ experience prospecting and contracting a broad spectrum of events, and thoroughly executing through the post-event evaluation.
• The ability to maintain a clientele is important to the position and having an up-to-date client list is a plus.
• Experience working with an event budget and making accommodations and adjustments to meet a client’s needs.

• Strong follow-up, organizational and time management skills required. Must be able to exercise sound judgment and respond effectively in a busy environment.
• The candidate should have excellent verbal, written and interpersonal skills along with the ability to work independently with limited supervision, exercising judgement and initiative.

ATG Entertainment is proud to stand at the forefront of the live entertainment industry.

Our expertise and capabilities enable producers and other creatives to bring their visions to life and create unforgettable performances for audiences, presented in our landmark venues and delivered with exceptional hospitality. Our portfolio of venues includes historic theatres, studio theatres, cinemas, conference spaces, and live music arenas. ATG Entertainment own, operate or programme 64 of the world’s most iconic venues across the UK, the US and Germany, each year entertaining over 18 million audience members. Through our in-house Production companies and working closely with top producers and promoters ATG presents over 15,000 live performances every year. ATG also owns a leading ticketing platform, with ATGtickets.com attracting more than 40 million unique visitors annually. Headquartered in London and Woking, the company also has offices in New York and Cologne.

It is the passion of our teams, that cover every discipline across the live entertainment industry, that underpins our continuing strategic growth and success. Learn more about ATG Entertainment, visit www.atgentertainment.com/