What are the responsibilities and job description for the Executive Assistant, Associate position at athenahealth, Inc.?
Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.
Executive Assistant
Role Summary: We are seeking an Executive Assistant to support our Vice President of Payer Sales and Executive Directors on our Sales leadership team. In this role, you will provide comprehensive administrative support to ensure operational efficiency in our fast-paced sales environment. You will collaborate with executives, divisional leaders, and other administrative professionals to address business priorities and administrative needs. Attention to detail and the ability to manage competing priorities are essential in this position. But enough about us; let's talk about you.
You are a proactive professional with strong organizational abilities and a keen eye for detail. You excel at managing multiple priorities in a dynamic environment and can work both independently and as part of a team. You identify opportunities for improvement and communicate clearly and effectively. You handle confidential information with discretion and maintain thorough knowledge of company policies and procedures.
Essential Job Responsibilities:
Manage executive calendars and scheduling requirements with attention to streamlining their days
Coordinate meetings, including staff meetings, and All Hands
Arrange detailed travel plans, itineraries, and meeting agendas
Research, prioritize, and follow up on incoming issues and requests
Process expense reports timely and accurately within Oracle
Manage invoices and purchase orders with attention to detail
Serve as a professional point of contact for internal and external stakeholders, building relationships that drive business outcomes
Assist with special projects and complete ad hoc assignments as directed by leadership
Ability to travel to our Boston location
Expected Education & Experience:
Associate's Degree preferred or commensurate experience in an Administrative role required
2-4 years of Administrative Assistant, Executive Assistant, Office Manager, or project coordination experience
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint)
Strong written and verbal communication skills
Excellent organizational abilities and attention to detail
Demonstrated ability to handle confidential information appropriately
Effective listening and interpersonal skills
Collaborative approach to problem-solving
Positive attitude with a solutions-oriented mindset
About athenahealth
Here’s our vision: To create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.
What’s unique about our locations?
From an historic, 19th century arsenal to a converted, landmark power plant, all of athenahealth’s offices were carefully chosen to represent our innovative spirit and promote the most positive and productive work environment for our teams. Our 10 offices across the United States and India — plus numerous remote employees — all work to modernize the healthcare experience, together.
Our company culture might be our best feature.
We don't take ourselves too seriously. But our work? That’s another story. athenahealth develops and implements products and services that support US healthcare: It’s our chance to create healthier futures for ourselves, for our family and friends, for everyone.
Our vibrant and talented employees — or athenistas, as we call ourselves — spark the innovation and passion needed to accomplish our goal. We continue to expand our workforce with amazing people who bring diverse backgrounds, experiences, and perspectives at every level, and foster an environment where every athenista feels comfortable bringing their best selves to work.
Our size makes a difference, too: We are small enough that your individual contributions will stand out — but large enough to grow your career with our resources and established business stability.
Giving back is integral to our culture. Our athenaGives platform strives to support food security, expand access to high-quality healthcare for all, and support STEM education to develop providers and technologists who will provide access to high-quality healthcare for all in the future. As part of the evolution of athenahealth’s Corporate Social Responsibility (CSR) program, we’ve selected nonprofit partners that align with our purpose and let us foster long-term partnerships for charitable giving, employee volunteerism, insight sharing, collaboration, and cross-team engagement.
What can we do for you?
Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative workspaces — some offices even welcome dogs.
In addition to our traditional benefits and perks, we sponsor events throughout the year, including book clubs, external speakers, and hackathons. And we provide athenistas with a company culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.
We also encourage a better work-life balance for athenistas with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, athenahealth enables employees to find a balance that feels fulfilling and productive for each individual situation.
athenahealth is committed to a policy of equal employment opportunity—that’s why we recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. We’re happy to provide a reasonable accommodation, for those with a disability, to complete any part of the application process. If you are unable to access or use this online application process and need an alternative method for applying, please contact us at taoperations@athenahealth.com for assistance.
https://www.athenahealth.com/careers/equal-opportunity
