Assistant to the Finance Director

Assistant to the Finance Director (Finance Division)

General Job Description
The Assistant to the Finance Director plays a key role in managing the organization’s financial obligations and supporting payroll operations. Responsibilities include processing invoices, printing checks, maintaining financial records, ensuring compliance with county policies, supporting the Payroll Specialist, and completing other duties as assigned by the Finance Director. This position works Monday through Friday from 7:30 AM to 4:00 PM.

Key Responsibilities

• Process vendor invoices and payments, including coding, reviewing, and verifying invoices for accuracy and compliance.
• Print and distribute checks from approved invoices, ensuring timely and accurate payment to vendors.
• Reconcile accounts payable ledgers, ensuring all payments are accounted for and posted properly.
• Prepare and maintain financial reports related to accounts payable, ensuring compliance with policies, deadlines, and regulations.
• Assist in month-end and year-end closing processes, ensuring accuracy in financial records and timely reporting.
• Resolve discrepancies in vendor accounts, communicating with vendors to address inquiries or issues.
• Ensure proper documentation and record-keeping for audits and regulatory compliance.
• Assist in the preparation of 1099 forms and other tax-related documentation.
• Support the Payroll Specialist in payroll processing and related operations as needed.
• Participate in team meetings and contribute to process improvement initiatives in financial operations.
• Perform other duties as assigned by the Finance Director.

Qualifications

• Strong attention to detail, communication, organizational, and multi-tasking skills.
• Ability to meet deadlines and manage vendor relationships professionally.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and ability to learn customized software.
• 3 years of accounting experience.
• Experience with MUNIS software.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 80 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• What makes you stand out from other applicants?

Ability to Commute:

• Athens, OH 45701 (Required)

Ability to Relocate:

• Athens, OH 45701: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $20