Township Treasurer

Job Summary
TITLE: TOWNSHIP TREASURER

Responsible for the maintenance of Township financial records, seeing that Township business is properly transacted, and seeing that the problems and questions of the citizens are attended to or brought to the Supervisor’s attention. The employee must exercise considerable independent judgement on behalf of the Board of Supervisors. The Treasurer reports directly to the Board of Supervisors on financial matters and financial policies. Responsible for keeping a distinct and accurate account of all money’s received by the Township with all money’s segregated into funds as required by law and/or Township financial policy.

Responsibilities

• Attend all regular and special meetings of the Board of Supervisors as needed.
• Review Board of Supervisors minutes for Treasurers assignments-taking care of assignments as approved.
• Maintain all Township financial records in an orderly fashion for presentation to the auditors for the required annual audit.
• Open bank accounts/funds and maintain checkbooks/check registers/passbooks.
• Reconcile monthly bank account statements. Make contacts as needed to keep an audit trail.
• Maintain record of all canceled checks and recorded deposits.
• Order printed checks and deposit tickets.
• Maintain receipts/expenditures.
• Prioritize receipts and expenditures to maintain best bank balance to earn interest on Township funds when all possible).
• Process receipts/income, verify amount and receipt with cash or check, review and reconcile as needed, separate per fund, properly endorse checks, copy checks for records, create a deposit ticket savings or checking account, post receipts into fund journal by budget account/DCED chart of account numbers.
• Deliver deposits to the bank.
• Attach bank receipt to posted deposit records.
• Maintain receipt files.
• Process expenditures, organize delivery/packing/service receipts, compare with Board of Supervisors approval, supporting documents, vouchers and receipts of goods or services, verify employee signature, and schedule payment according to due date, discount date or monthly Board of Supervisors meeting date. Verify bank account balance, transfer funds if necessary, and write check for payment. Post to correct fund and budget line item.
• Maintain expenditure files.
• Maintain journals and ledgers for all funds.
• Generate monthly/annual financial reports. Submit reports to Board of Supervisors/Parks Committee/Department Administration as needed.
• Assist in the preparation of the Townships annual budget.
• Assemble annual budget materials.
• Prepare monthly/annually as needed reports for local, state, and federal auditors.
• Verify insurance binder, maintain schedule of payments.
• Create highway fuel roster/reconcile with fuel invoices.
• Write letters of correspondence.
• Organize, **Create and Process Payroll.
• Complete new hire Payroll reporting forms with employees.
• Create timecards for all departments. **(I have given this job to Cindy)
• Collect timecards and calculate wages/withholdings per employee.
• Print ** or Submit Direct Deposit payroll checks, distribute paychecks or pay stubs to employee/department head.
• Prepare and process biweekly, quarterly, annually payroll withholding/wage attachments.
• Complete federal, state, local, unemployment, workers compensation ** payroll reports.
• Prepare and process new hire reporting forms and federal forms: W-4, W-2, W-3, W-9, 1099 and 1096 forms.
• Complete and submit payroll grant reimbursement request forms.
• Maintain employee records of wages, vacation, sick, and personal rosters, copy for employees quarterly.
• Maintain clothing allowance and reimbursement rosters.
• Complete workers compensation/disability insurance inquiry forms on employee’s wages.
• Update employee wage information, union dues, and health insurance monthly (health insurance report for employees on the Union’s Quarterly health plans.)
• Complete Teamsters union health report monthly for employees on the quarterly health plan
• Assist residents, clients, employees, and supervisors.
• Assist with answering the phone, park reservations, and off -road highway permits.
• Maintain $100.00 cash box to use as change for receipts. Maintain Township Credit Card
• Receive and review elected Tax Collector reports.
• Update tax duplicate with Tax Collector reports and Bradford County Assessment reports.
• Backup computer financial information.
• Attend and participate in municipal association meetings to maintain professional affiliations and keep abreast of new developments in municipal finance; in addition, to attending training classes, and workshops.
• Prepare an accurate monthly treasurer’s report for presentation at the monthly public Board Supervisor meeting for approval.
• Assist in the office operations to cover time off by other office employees for vacation, sick, etc.
• All other duties as assigned.

Qualifications

• Direction and Instruction: - Interpretation of Township policies, Township Code and other regulations for the proper procedure of maintaining financial records.
• Supervision: Board of Township Supervisors
• Time Specifications: - Full-time position, time required will be based on the activities of the Board of Supervisors.
• Mental Demands: Must have the ability to read and write at a college level. In addition, the employee must be able to reason and solve problems while being interrupted and provide written and oral communication with Township personnel, residents, vendors, and financial institutions.
• High School degree or equivalent, at least 5 years -experience in financial services with 2 years -experience in treasury accounting
• Proficient with excel, word, and Quickbooks.
• Attention to detail: job requires being careful about detail and thorough in completing work tasks.
• Dependability: requires being reliable, responsible, dependable, and fulfilling obligations.
• Ability to meet approved minimal physical and medical standards
• Valid driver’s license.
• Must be bondable.

This position is ideal for candidates who are proactive, detail-oriented, and possess a strong foundation in various aspects of accounting. If you are looking for an opportunity to contribute significantly to our organization's financial success, we encourage you to apply.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• Overtime pay

People with a criminal record are encouraged to apply

Experience:

• GAAP: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Sayre, PA 18840 (Preferred)

Ability to Relocate:

• Sayre, PA 18840: Relocate before starting work (Required)

Work Location: In person

Salary : $100