Executive Assistant

ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation's most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome.That's where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work - no matter what department or division you work in - ultimately enables the warfighter, saves lives, and diversifies the industrial base.At our core, ATI is a service organization. We are in service to others; it's what we do, and it's who we are.

Apply at ATI.ORG; we only accept applications submitted through our applicant tracking system.

This position offers a hybrid schedule (in-office & remote / work from home) or an onsite schedule and flexible hours. Candidates will need to reside near Charleston, SC to ensure work site flexibility.

Position Description

Provides executive administrative support to executives, department members and customers. Manages daily administrative operations of the department.

Essential Functions

• Anticipates and provides executive level administrative support to the direct manager and department team.
• Performs high level, complex and confidential administrative support activities for the executive.
• Manages the calendar for the executive; coordinates the team calendar. Identifies and reconciles potential scheduling conflicts.
• Performs clerical and administrative tasks including drafting notes, letters, memos, invoices, reports, and other documents.
• Arranges meetings, conferences, video conferences, and telephone conferences including equipment reservation, preparation and testing. Schedules and performs room set-up, catering, food and beverage as necessary.
• Interfaces with high-level internal and external contacts (and the Board of Directors as requested) to schedule meetings, conference calls, informational exchanges; represents the company on behalf of the executive and other members of management.
• Manages incoming calls and correspondence and responds independently, when possible.
• Manages and coordinates document retention and destruction activities as needed.
• Coordinates travel for as needed and prepares expense reports.
• Coordinates directly with internal and external executives.
• Assists in the development, preparation and distribution of relevant meeting materials including presentations and deliverables.
• Find opportunities to maximize inter-departmental efficiencies; work with affected groups to continually evaluate and improve.
• Conducts business related research using appropriate resources including Internet, libraries and other relevant resources.

Additional Responsibilities

Qualifications

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regular physical activity to include walking, bending, stooping, reaching, standing and prolonged sitting.

Ability to speak, read, hear, and write, with or without reasonable accommodation.

Ability to use phone and computer systems, copier, fax, and other office equipment.

Must be able to occasionally move / lift up to 25 pounds with or without reasonable accommodation.

Work Environment

This position is located in an air-conditioned, environmentally controlled atmosphere. Noise level in the work environment is usually moderate and the distraction level in the work environment is often heavy.

ATI is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

ATI complies with the Pay Transparency Nondiscrimination provision mandated by Executive Order 13665.

Apply at ATI.ORG; we only accept applications submitted through our applicant tracking system. If you require accommodations to complete this application, please contact Human Resources at (843) 760-4350 or email hr@ati.org.

Salary, based on skills and experience

77,000-82,000

ATI has been named "Best Places to Work in SC" from 2017 - 2024.

This is a full-time opportunity with benefits

ATI provides Medical, Dental and Vision Plan options

Flexible Spending Accounts, including health and dependent care accounts

403B Retirement Savings plan with a very competitive company contribution

Personal time-off (pre-loaded & accrued) plus 12 paid holiday-days

Life Insurance paid by ATI

Paid Parental Leave

Short-Term & Long-Term Disability Coverage paid by ATI

Employee Assistance Program

Tuition Reimbursement Program

Flexible work schedules

ATI's standard business hours are Monday-Friday, between 8 AM - 5 PM.

Salary : $77,000 - $82,000