Medical Office Manager

• Office Management:
• Supervise administrative staff, such as receptionists, medical billers, and office assistants.
• Ensure the office environment is organized, clean, and efficient.
• Oversee office scheduling, patient appointments, and manage workflow to ensure timely service.
• Financial Management:
• Oversee billing and coding for insurance claims, ensuring accurate and timely submission.
• Manage accounts payable and receivable, and maintain financial records.
• Prepare and manage budgets, analyze financial data, and monitor cash flow.
• Human Resources:
• Manage recruitment, training, and onboarding of new staff members.
• Coordinate employee schedules, payroll, and performance reviews.
• Handle employee relations, including conflict resolution and disciplinary actions.
• Compliance and Regulations:
• Ensure the practice is in compliance with healthcare regulations, including HIPAA and OSHA.
• Oversee the maintenance of patient records, ensuring confidentiality and proper documentation.
• Ensure that the practice adheres to medical billing standards and ethical guidelines.
• Patient Relations:
• Address patient concerns and complaints to ensure high levels of satisfaction.
• Oversee patient communication, including appointment reminders, follow-ups, and information dissemination.
• Maintain patient confidentiality and professionalism in all interactions.
• Technology and Systems Management:
• Manage the practice's medical software, ensuring proper usage and troubleshooting issues.
• Oversee the implementation of new technology and ensure staff is trained.
• Maintain electronic health records (EHR) and other relevant databases.
• Reporting and Communication:
• Generate regular reports on financials, patient volumes, and practice performance for leadership or physicians.
• Communicate effectively with physicians, staff, and external stakeholders such as insurance companies and vendors.
• Prepare and manage correspondence, including patient communications and office memos.
• Marketing and Business Development:
• Assist with marketing strategies to attract new patients, including overseeing social media, advertising, and community outreach.
• Monitor patient acquisition and retention strategies.
• Facilities Management:
• Ensure the practice’s physical infrastructure is maintained, including equipment and supplies.
• Oversee vendor contracts, supply orders, and equipment maintenance.

The role demands a combination of organizational, financial, interpersonal, and leadership skills to maintain a well-run, efficient, and compliant medical practice.

Job Type: Part-time

Pay: $30.00 per hour

Expected hours: 20 per week

Schedule:

• 4 hour shift

Work Location: In person

Salary : $30