Medical Clinic Manager

At Atlantic Cove Medical Group, our mission is to provide personalized, patient-centered healthcare that empowers individuals to achieve optimal health and wellness. Rooted in integrity, innovation, and excellence, we are committed to delivering comprehensive, compassionate care that prioritizes accessibility, collaboration, and community impact.

We strive to set the standard for healthcare by combining cutting-edge medical solutions with a holistic approach, addressing the unique needs of every patient while maintaining the highest standards of compliance and quality. Through continuous education, proactive care, and seamless integration of technology, we aim to improve outcomes, inspire trust, and foster a culture of well-being within the communities we serve.

Together, we are redefining healthcare—one patient, one family, one community at a time.

About us: Atlantic Cove Medical Group is a comprehensive medical organization, with vertical integration of biomedical research, health data analytics, technology, pharmaceutical expertise, and state-of-the-art primary and interventional medical practice— thereby empowering our patients to obtain value-based medical care, collectively under one organization.

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Overview:
The Office Manager is responsible for overseeing the daily operations of a primary healthcare clinic, ensuring efficient workflow, compliance with regulations, and exceptional patient care. This position combines operational leadership with administrative expertise to manage staff, optimize processes, and maintain a high standard of service delivery.

Key Responsibilities:

Administrative and Operational Management:

• Oversee the daily operations of the clinic to ensure smooth and efficient workflow.
• Develop, implement, and maintain clinic policies and procedures in alignment with HIPAA regulations and organizational standards.
• Monitor and maintain inventory of medical supplies and equipment to ensure availability and cost-effectiveness.
• Ensure adherence to quality assurance standards and participate in quality improvement initiatives.
• Maintain accurate and up-to-date patient records using electronic health record (EHR) systems such as Dr. Chrono.
• Manage clinic budgets, expenses, and operational reports for senior leadership.

Staff Supervision and Development:

• Manage and supervise clinic staff, including interviewing, training, mentoring, and conducting performance evaluations.
• Create and manage staff schedules to ensure adequate coverage and optimal patient flow.
• Provide leadership and support to motivate and inspire the clinic team.

Patient Care and Coordination:

• Collaborate with healthcare providers to optimize patient care and outcomes.
• Coordinate patient scheduling, ensuring timely delivery of healthcare services.
• Address patient inquiries, complaints, and concerns with professionalism and empathy.
• Actively monitor and improve patient satisfaction metrics.

Compliance and Safety:

• Ensure clinic compliance with federal, state, and local healthcare regulations, including HIPAA and OSHA standards.
• Maintain strict confidentiality and security of patient information.
• Implement infection control and workplace safety protocols in alignment with industry best practices.

Technology and Systems Management:

• Proficiently manage practice management software (e.g., Dr. Chrono) for scheduling, billing, and record-keeping.
• Troubleshoot and resolve EHR system-related issues, liaising with technical support as needed.

Collaboration and Communication:

• Act as a liaison between administrative staff, clinical staff, and senior leadership to ensure alignment on goals and initiatives.
• Facilitate team meetings to promote open communication, share updates, and resolve issues.

Experience and Qualifications:

• Bachelor’s degree in Healthcare Administration, Business, or a related field (preferred).
• Minimum of 3 years of experience in clinic or medical office management.
• Strong knowledge of managed care principles and practices..
• Proficient in practice management and EHR systems (e.g., Dr. Chrono).
• Excellent understanding of HIPAA and OSHA regulations with a proven ability to ensure compliance.

Skills and Abilities:

• Exceptional leadership abilities with the capacity to motivate and manage a team effectively.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and interpersonal skills to interact effectively with patients, staff, and healthcare providers.
• Problem-solving skills to address operational challenges and implement effective solutions.
• Ability to multitask and prioritize in a fast-paced environment.

If you are a highly motivated individual with a passion for healthcare management and a desire to make a positive impact on patient care, we encourage you to apply.

Please submit your resume highlighting your relevant experience.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you willing to travel to Port Charlotte, FL to a secondary clinic twice a week?

Education:

• Bachelor's (Preferred)

Language:

• Spanish (Preferred)

Ability to Commute:

• Sarasota, FL 34234 (Required)

Work Location: In person

Salary : $50,000 - $70,000