What are the responsibilities and job description for the Administrative Assistant position at Atlantic Engineering Services?
Atlantic Engineering Services provides structural engineering consulting services to the eastern regional United States. Established in 1986, the firm is widely respected for its expertise and services. With offices located in Pennsylvania, Florida, and West Virginia, our clients (architects, contractors and facilities managers) benefit from skilled engineers who collaborate with other disciplines to create our built environment. Professionals at the firm enjoy what they do and so they do it well, dedicated to producing lasting structures where people can live, work, play, learn, and worship. We take great pride in "Bringing Architectural Visions to Life." We are currently seeking a support staff person to join our organization.
Full Time with a 90-day introductory period Monday through Friday – 8 : 30 a.m. – 5 : 00 p.m.
Compensation - $21.00 / hour starting Location – Jacksonville, Florida
Job Summary
We are seeking a detail oriented, reliable, organized candidate that would be responsible for performing various clerical tasks to support our offices. Candidate will p rovide administrative, secretarial, and clerical support to the Jacksonville office and remotely aid the Pittsburgh office administrative services manager and business assistant to maintain efficient office environments. There will be consistent job responsibilities associated with this position; however, the individual must be willing to adjust to unexpected tasks on an as-needed basis. We are looking for an individual that is both flexible and task oriented.
Responsibilities
- Answers and directs incoming calls on a multi-line phone system in a professional and friendly manner
- Opens, sorts, and distributes incoming mail and prepares outgoing mail (envelopes, packages, etc.)
- Orders supplies
- Assists in filing duties of sensitive documentation
- Operates office equipment - multifunction copier / printer / scanner
- Proofreads and edits technical reports, correspondence, and proposals
- Processes, records, and verifies daily deposits
- Enters proposal information into our project-based software program, Deltek Vantagepoint
- Assists with the processing of monthly invoices to clients
- Assists with other multi-company accounts payable and accounts receivable functions as needed
- Handles sensitive and / or confidential documents and information
- Performs other office duties as assigned
Skills, Knowledge, and Abilities
Salary : $21