Administrative Assistant

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Job Type

Full-time

Description

We are looking for an Administrative Assistant to join our growing team! As the go-to person for all things administrative and clerical, you’ll help to ensure all things at our head office are well-organized and efficient; working as they should be! Your day will include tasks such as handling all mail and packages, working with vendors who are coming on site, supporting our amazing staff, ordering all office supplies, greeting guests and visitors, managing front desk phone inquiries, and ultimately – diving into various office type tasks! This role is based full time out of our South Portland office at Sable Oaks. If you love checking things off a list, can juggle multiple things at once, enjoy connecting with people, and are detail-oriented, this is the role to apply for!

What You’ll Do

• Own the mail game – Sort, track, file, and process incoming mail and ship all packages from our head office. Prepare and process all mail bags for our courier services.
• Be the face of our front desk – Answer calls, greet visitors, ensure vendors are verified and have what they need to appropriately get around the space.
• Tackle logistics – Order all office supplies and schedule vendors.
• Fix what’s wobbly – Help us to get organized. This is a new to the organization role, and we are always looking for ways to make things better!
• Support the crew –Working with the team, both at our head office and cross departmentally day to day to help with upcoming items and offering general administrative support.
  
  

Atlantic is proud to be an Equal Opportunity Employer

Requirements

• One to three years of similar or related experience.
• Past experience in a role supporting multiple departments.
• Superior written and verbal communication.
• Excellent organizational and editing skills – high degree of speed and accuracy with typing and proficient with spreadsheets.