Executive Assistant (Hybrid)

• Location: Boston, MA
• Type: Perm (Contingency)
• Job #43615
• Salary: $120,000
  
  

Job Overview – Executive Assistant (Hybrid):

Compensation: $120,000 – $150,000/year bonus

Location: Boston, MA

Schedule: Monday to Friday (Hybrid)

Atlantic Group is hiring an Executive Assistant for our client in Boston, MA (Hybrid). Join the leadership team and provide high-level administrative support to the Co-Managing Partner, managing complex schedules, travel arrangements, and confidential information. This role requires exceptional organizational skills, a proactive mindset, and expertise in Microsoft Office and Concur to streamline operations and enhance efficiency.

Responsibilities as the Executive Assistant:

• Executive Support: Manage the Co-Managing Partner’s calendar, prioritizing tasks and acting as a gatekeeper for schedule access.
• Meeting Coordination: Prepare meeting materials, agendas, and documentation to ensure thorough preparation.
• Travel Management: Coordinate business and personal travel arrangements, including itineraries and accommodations.
• Expense Reporting: Track and process expenses through the Concur system, ensuring accuracy and timely reimbursement.
• Document Preparation: Draft and edit presentations, correspondence, meeting notes, and other materials.
• Confidentiality & Professionalism: Maintain discretion with sensitive information and represent the firm with professionalism.
  
  

Qualifications for the Executive Assistant:

• Education: Bachelor’s degree required, preferably in Business Administration or a related field.
• Experience: Minimum of 7 years of executive support experience, with proven ability to manage high-level administrative functions and support senior leadership.
• Technical Proficiency: Advanced competency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with experience in Concur preferred.
• Skills & Attributes: Strong project management, organizational, and communication skills, with the ability to handle multiple tasks, prioritize effectively, and maintain confidentiality and professionalism.
• Team Orientation: Collaborative and supportive, with the ability to work effectively within a cohesive administrative team.
  
  

Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.