Office Manager (Athletics)

Do you have Athletics office experience and top-notch administrative ability? We want to hear from you! We’re hiring an Office Manager in Montgomery County to support the daily operations of a busy educational institution’s athletics department. This role involves data entry/maintenance, scheduling, communications, vendor coordination, onboarding, invoicing, and more. If you're a proactive multitasker with an outgoing attitude and strong admin skills, we’d love to hear from you!

Key Responsibilities:

• Collect and maintain accurate rosters for all school teams.
• Maintain student-athlete information.
• Upload rosters and parent information.
• Confirm all game schedules with opposing teams and update changes in system.
• Maintain and update website information in regard to Athletics.
• Coordinate and communicate contest locations for home games.
• Send weekly emails with transportation schedules.
• Triage issues, concerns, questions and inquiries from students, parents, coaches, etc.
• Coordinate all department special events, including Awards Events, Hall of Fame, Athletic Open Houses, and GA/PC Day.
• Order coaching apparel at the beginning of each season.
• Establish team spirit stores with equipment vendor.
• Assist Director with scheduling and coordinating meetings, developing and sharing meeting agendas, taking and sharing meeting minutes as needed.
• Track purchases and purchase orders, including reconciling bills and invoices

Qualifications:

• Minimum 4 years as an Administrative Assistant or Office Manager.
• Possess extensive knowledge of and demonstrated ability with personal computers and associated office software programs in the Microsoft Office Suite.
• MUST have proven experience in an Athletics department.

Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

44321

#PHILLYAFT