Events Coordinator

The Event Coordinator is the liaison between the Event Manager & Event Specialist. Their main responsibilities include every aspect of event preparation in order to setup the Event Specialist for success & ensure the day-of runs efficiently for both the clients & staff. Attention to details, ability to perform well under pressure, excellent communication, critical thinking & organization are vital skills within this role. 

MAIN RESPONSIBILITIES:

• Event Preparation 
  1. Floorplan
  2. Staff Assignments
  3. Menu Signage 
  4. Meal Counts & Table Assignments
  5. Staff To-Do Lists/Side Work 
• Overseeing Events 
  1. Day-Of Point of Contact to Client
  2. Conduct Pre-Shift with Staff
  3. Assisting with Setup/Breakdown & Provide Direction to Staff
  4. AV Needs
  5. FOH or BOH (Table Service vs. Expediting) 

*Weddings Only*

1. Ceremony Conduction 
2. Cocktail Hour Flip 
3. Food/Beverage Décor Display 

DAILY RESPONSIBILITIES: 

• Linen Orders
• Homebase
  1. Staff Communications 
  2. Assigning Captains 
  3. Uploading Monthly Shifts

WEEKLY RESPONSIBILITIES:  

• Liquor Inventory
  1. Inventory Prep based on Weekly Events
  2. Submission to Reps
  3. Check-In on Day-Of Delivery 
• Payment Audit Report & Submission to Event Manager 
• Collecting Event Details & Submission to Event Manager
  1. Phone Calls with Clients
  2. 2^nd Site Tours
• 2^nd Site Tours & Ceremony Rehearsals 
• WSFS à Bank Deposits 

MONTHLY/QUARTERLY RESPONSIBILITIES 

• Wedding Tasting
  1. Pulling Clients from Tripleseat
  2. Contact Participating Vendors
  3. Invitation to Clients 
• Monthly Liquor Inventory & Submission to Director of Operations