Executive Assistant IT & Finance

We are looking for a talented Executive Assistant IT & Finance to join our team in Nashville TN-Hybrid (must be in office 3 days a week)

Reporting to the Chief Information Officer, acts as an extension of senior management ensuring a positive customer experience while being the representative of senior management to others. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, overseeing visitors, routing callers and answering questions and requests. Supports both the Chief Information Officer and Chief Financial Officer.

Responsibilities:

Anticipates to the needs of senior management and manages his/her schedules. Arranges and coordinates travel arrangements including expense reports and visa/passport requirements. Gathers, compiles, verifies and analyses information for management's use in documents such as memos, letters, reports, speeches, presentations and news releases. Facilitates smooth communications between senior management and coworkers and between senior management and external parties such as media, customers, vendors and the public. Maintains the security and confidentiality of management's records and files. Monitors, reviews and approves standard expenditures to ensure the activities of the office are conducted within established budgets. Reports required information on a regular basis as assigned (e.g. monthly). Performs various tasks using independent judgement and discretion, e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes. Act as formal resource for colleagues with less experience. Completes other activities for senior management upon request and/or as required.

Other Knowledge, Skills and Abilities: Facilitating (domestic & global) travel planning across multiple time zones, scheduling travel across different local agendas and preparing proper travel work authorization (i.e. VISA documentation, etc.).

Consolidating & distributing reports on an ad-hoc basis under limited supervision.

Coordinating, scheduling, and managing conferences, events, and external advisor meetings on behalf of the Filtration Finance leadership team.

Managing logistics with respect to quarterly and annual earnings releases.

Experienced in Microsoft Programs (MS PowerPoint, Word, Excel, etc.), travel scheduling and organizational charting.

Effective Communicator - strong attention to detail & ability to proof-read.

Experience providing email communication on behalf of executive leadership. Shared Office Responsibilities (i.e. Welcoming visitors, managing badges, managing office supplies, etc.).

Notary License is a plus but not required.

Must have knowledge of food allergies and how to manage and navigate those requests.

Qualifications:

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

Base salary range: $73,206 to $81,338/year (this is an hourly role)

Please note that the salary range provided is a good faith estimate on the applicable range. The final salary offer will be determined after considering relevant factors, including a candidate’s qualifications and experience, where appropriate.