Demo

Executive Assistant

ATRA
Scottsdale, AZ Full Time
POSTED ON 1/26/2025
AVAILABLE BEFORE 4/24/2025

ATRA is a leading paid media agency known for delivering top-notch results across various industries, including healthcare, ecommerce, law, and more. Ranked as the top PPC agency in Phoenix and among the top 15 nationwide by Clutch, we are passionate about helping our clients grow, and we are expanding our team to continue this success. We offer a dynamic, exciting, and rewarding culture that values collaboration, creativity, and fun.

We’re seeking a highly organized and proactive Executive Assistant to provide vital support to the CEO of ATRA. You must thrive in a fast-paced environment, manage priorities seamlessly, and excel at keeping everything on track. You’re a self-starter who anticipates needs, takes initiative, and ensures nothing falls through the cracks. You’re also eager to immerse yourself in the world of digital marketing and sales, learning from industry leaders as part of your role.

What to Expect at ATRA

  • Be a key part of a top-ranked, award-winning agency.
  • Engage with clients across diverse industries.
  • Enjoy opportunities for personal and professional growth and development.
  • Experience true top-down transparency. We’ll share updates on company financials, sales objectives and pipeline and future strategic plans. We also openly give each other feedback at all levels to make sure we’re all the best we can be.
  • We're growing, but still at a unique size where you have a say in the direction of the agency.
  • We’re talented and love to share ideas with each other. You’ll have a chance to learn from the best in the industry as well as teach the team your strengths and passions.
  • We are constantly improving our processes to make life easier and more efficient for our clients. We also apply this internally - you should be comfortable with establishing and following structured processes.
  • Team building activities and community service opportunities. We work hard and have fun together often.
  • We also believe strongly in building in-person relationships with our clients. That means you’ll have the opportunity to travel.

What You’ll Be Doing :

  • Schedule Management : Organizing and maintaining the CEO’s calendar, ensuring efficient time management, and coordinating meetings.
  • Communication : Managing email correspondence, drafting responses, and acting as a liaison for internal and external communications.
  • Administrative Support : Preparing reports, documents, and presentations as needed.
  • Event Coordination : Organizing team events, meetings, and travel arrangements.
  • Human Resources / Hiring : Manage initial interview process with prospective employees, schedule interviews, and assist with employee onboarding and offboarding.
  • Task Management : Handling a variety of personal and professional tasks to support the CEO’s day-to-day responsibilities.
  • Growth Opportunities : Gaining insights and hands-on experience in digital marketing and sales strategies, learning directly from experts in the field.
  • Key Requirements :

  • Experience : Proven experience in an executive assistant role or similar, preferably within a marketing industry .
  • Tech-Savvy : Proficiency in tools like Microsoft Office, Google Workspace, and project management platforms. CRM knowledge is a plus!
  • Exceptional Organization : A talent for multitasking, prioritizing tasks, and maintaining attention to detail.
  • Strong Communication : Excellent written and verbal communication skills.
  • Adaptability : Ability to pivot and adjust priorities quickly based on evolving needs.
  • Proactive Mindset : A knack for anticipating needs and solving problems before they arise.
  • Curiosity and Drive : A genuine interest in learning about digital marketing and sales to grow your knowledge and contribute to ATRA’s success.
  • Benefits

  • Competitive PTO 1-week Holiday Break Paid Holidays
  • Health & Dental Insurance
  • 401(k) company match
  • Life Time Fitness gym membership stipend
  • Sit / Standing Ergonomic Desk
  • Company Laptop - Mac or PC - your choice
  • Monthly company lunches and team-building outings
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