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Administrative Support Associate

Auburn
Auburn, AL Full Time
POSTED ON 1/30/2025
AVAILABLE BEFORE 3/29/2025
Position Details
Position Information

Requisition Number S4211P
Home Org Name English
Division Name College of Liberal Arts
Position Title Administrative Support Associate
Job Class Code DA02A/B
Appointment Status Full-time
Part-time FTE
Limited Term No
Limited Term Length
Job Summary
The College of Liberal Arts is excited to recruit candidates for our next Administrative Support Associate, who will provide administrative and general clerical support within an academic department or outreach program with responsibility for a broad variety of office and project support duties and tasks.

About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

It's a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We're proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you're new to Auburn, we'd love to introduce you. If you're already acquainted with Auburn, we'll keep it simple: it's time to come home!

Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama's best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more! Learn more about Auburn's impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn.

Essential Functions
  • Performs multiple duties which are a mix of administrative and clerical in nature, which may include, but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, registration, mail distribution, answering the phone, website maintenance, and purchasing/ordering supplies.
  • Provides budget tracking and monitoring, payroll processing, travel/expense voucher processing, as well as other expenditure processing.
  • Advises faculty, staff, and students of standard policies or procedures.
  • Acts as a liaison to other departments, clients, and students on behalf of manager, director, or department head.
  • Acts as point of contact for purchasing or vendor/outside agencies.
  • May perform some administrative duties which may include, but are not limited to budget coordination, human resources administration (beyond payroll entry), recruitment coordination, preparation of reports/documents/presentations, or coordination of complex projects or events.
  • As an academic position, duties may also include but are not limited to scheduling classrooms, entering course information in to AU student scheduling system (OASIS), maintaining grades/registration, conducting teaching effectiveness surveys, contacting bookstores concerning textbooks, facilitating departmental presentations, and administrative issues related to student academic or financial status.
Minimum Qualifications

Minimum Qualifications
Level I: High school diploma or equivalent plus 2 years experience in clerical and administrative support services.

Level II: High school diploma plus 4 years of experience in clerical and administrative support services. Experience must include at least 2 years at the preceding level or equivalent.

Substitutions allowed for Experience:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Minimum Skills, License, and Certifications

Minimum Skills and Abilities
Knowledge of office rules, procedures and operations that require previous training and experience to perform.
Minimum Technology Skills
Minimum License and Certifications
None Required.
Desired Qualifications

Desired Qualifications
Posting Detail Information

Salary Range $32,820- $49,390
Job Category Administrative
Working Hours if Non-Traditional
City position is located in: Auburn
State position is located: Alabama
List any hazardous conditions or physical demands required by this position
Posting Date 01/24/2025
Closing Date
EEO Statement
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
Special Instructions to Applicants
Quick Link for Internal Postings https://www.auemployment.com/postings/49833

 

Salary : $32,820 - $49,390

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