Associate Director, Contract & Grant Accounting

Position Details

Position Information

Requisition Number

S4220P

Home Org Name

Contracts & Grants Accounting

Division Name

VP for Research and Economic Dev

Position Title

Associate Director, Contract & Grant Accounting

Job Class Code

KE04

Appointment Status

Full-time

Part-time FTE

Limited Term

Limited Term Length

Job Summary

The Vice President for Research and Economic Development division at Auburn University is seeking an Associate Director for Contracts & Grants Accounting . This role oversees the day to day operations of Contracts and Grants Accounting, a designated campus unit responsible for all financial post-award functions involving Sponsored Research, Sponsored Instruction, and other Sponsored activities. Ensures support to the University's research mission by overseeing compliance with federal regulations, state law, and university policies and procedures.

Auburn University is more than just an institution; it's a vibrant community where real people come together to make a difference. Our commitment to students, employees, communities, and our world runs deep, and it's reflected in every corner of our campus and beyond.

Life-Changing Impact : At Auburn, our work changes lives. Whether it's groundbreaking research, innovative teaching, administrative operations or community outreach, every effort contributes to positive change. We're not just clocking in; we're making a lasting difference in the lives of others.

How We Support You : Auburn cares for its greatest assets-its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we've got you covered. Learn more about how we support employees by visiting aub.ie / working-at-auburn

Come and Stay : The median length of employment for an Auburn employee is 10 years . That's because Auburn invests in its people. We're not a revolving door; we're a family. The Auburn Family. We grow together, learn together, and build lasting relationships.

A Place for Everyone : We are committed to fostering an environment where everyone feels valued and respected, and we celebrate our unique perspectives, backgrounds, and experiences. When you work at Auburn, you're a part of a rich tapestry of individuals who bring their authentic selves to the table to create a welcoming and engaging university community.

Essential Functions

• Prepares, reviews, edits and signs invoices and financial reports, certifying accuracy, consistency and compliance with institutional, state, federal, and other regulations
• Provides a final review of and approves for processing into Banner all non-salary cost transfer documents involving sponsored programs or cost share FOPs. Ensures the cost transfers are submitted in accordance with the AU DEC Policy, include the appropriate documentation, conform to the requirements of the sponsored agreement or costing standards, adequately explain the reason for the transfer, and fully substantiate the recording of the cost onto a sponsored fund
• Participates in and contributes to the design, development, delivery, and evaluation of contract and grant educational programs to implement regulations, policies and procedures appropriate for the audience assuring consistency with institutional research and training goals.
• Provides senior-level assistance to faculty and staff in relation to financial management of sponsored programs including conducting workshops as needed and staying abreast of federal regulations regarding sponsored programs. Participates in and represents CGA in select training / orientation opportunities. Shares the mission of CGA and communicates importance of compliance.
• Provides guidance to all levels of Contracts & Grants Accounting staff in the performance of their duties to ensure compliance with regulatory and departmental standards. Receives escalated problems from team managers or accountants and determines appropriate solutions, considering the applicable governing regulation, accounting principle, and / or university policy.
• Provides guidance to Auburn University management and staff regarding post-award financial policies and procedures, internal controls, and risk management and makes recommendations for improvements. Communicates with employees to inform and advise regarding regulatory or procedural matters. Works with internal or external auditors where necessary to explain CGA's position, approach, understanding, and application of governing regulations and requirements.
• Advocates, formulates, and implements policies, procedures, programs and projects for improved management and compliance of externally funded programs.
• Manages assigned staff and leads recruitment of positions including reviewing resumes, participating in interviews, and conducting performance review evaluations. Assists in resolving employee relations issues.
• Provides sponsored programs' accounts receivable balances and reconciling schedules for annual financial statement preparation. Maintains monthly reconciliation of A / R balances for outstanding receivables monitoring. Works with the Controller's office to submit schedules within the established guidelines and explains and or addresses non-conforming or unreconciling items. Awareness of GAAP , financial statements, and the bigger picture of general university and / or business process and functions are necessary.
• As needed, other duties as assigned.

Minimum Qualifications

Minimum Qualifications

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

None Required.

Desired Qualifications

Desired Qualifications

Posting Detail Information

Salary Range

81,450-$146,620

Job Category

Business / Accounting / Finance

Working Hours if Non-Traditional

City position is located in :

Auburn

State position is located :

List any hazardous conditions or physical demands required by this position

Posting Date

01 / 31 / 2025

Closing Date

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action / Equal Employment Opportunity (AA / EEO ) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.

Special Instructions to Applicants

provide 3 references

Quick Link for Internal Postings

https : / / www.auemployment.com / postings / 50976

Salary : $81,450 - $146,620