What are the responsibilities and job description for the HR Compliance Officer position at Augment Jobs?
Job Summary: The HR Compliance Officer is responsible for ensuring that the organization complies with all federal, state, and local employment laws and regulations. This role involves developing, implementing, and monitoring HR policies and procedures to ensure compliance and mitigate risk. The HR Compliance Officer works closely with HR leadership, legal counsel, and other departments to provide guidance on regulatory requirements and best practices, and to ensure that the organization maintains a fair and lawful work environment.
Key Responsibilities
Key Responsibilities
- Regulatory Compliance:
- Monitor and ensure compliance with all applicable federal, state, and local employment laws and regulations, including but not limited to FLSA, FMLA, ADA, EEO, OSHA, and ERISA.
- Stay informed about changes in labor laws and regulations, and update HR policies and practices as needed to ensure ongoing compliance.
- Conduct regular audits of HR processes and records to ensure compliance with legal requirements and organizational policies.
- Policy Development and Implementation:
- Develop, review, and update HR policies, procedures, and employee handbooks to ensure they comply with current laws and regulations.
- Implement and communicate HR policies across the organization, ensuring that all employees and managers understand and adhere to them.
- Provide training and support to HR staff, managers, and employees on compliance-related matters.
- Employee Relations and Investigations:
- Conduct investigations into employee complaints, grievances, and allegations of misconduct, ensuring that investigations are thorough, impartial, and compliant with legal and organizational standards.
- Provide guidance to managers on handling employee relations issues, ensuring that all actions are compliant with employment laws and organizational policies.
- Document investigation processes and outcomes, maintaining accurate and confidential records.
- Reporting and Documentation:
- Prepare and submit required compliance reports and filings, such as EEO-1, VETS-4212, and other regulatory reports, ensuring accuracy and timeliness.
- Maintain up-to-date and accurate records of HR compliance activities, including audits, investigations, and training.
- Generate reports on compliance metrics and trends for HR leadership and other stakeholders.
- Risk Management:
- Identify potential compliance risks and develop strategies to mitigate them, including implementing preventive measures and corrective actions.
- Collaborate with legal counsel to address complex compliance issues and ensure that the organization is protected from legal risks.
- Conduct regular risk assessments to identify areas of vulnerability and recommend improvements to HR processes.
- Training and Education:
- Develop and deliver training programs for HR staff, managers, and employees on compliance topics, including anti-discrimination laws, workplace safety, data privacy, and harassment prevention.
- Ensure that all employees receive required compliance training and that training records are accurately maintained.
- Provide ongoing education and updates on compliance-related topics as laws and regulations change.
- Diversity, Equity, and Inclusion (DEI):
- Support the organization’s DEI initiatives by ensuring that HR policies and practices are inclusive and compliant with anti-discrimination laws.
- Monitor and report on compliance with DEI goals, including workforce diversity and equal opportunity initiatives.
- Provide guidance on how to integrate compliance with DEI goals into broader HR strategies.
- Continuous Improvement:
- Stay current with industry trends, best practices, and emerging issues in HR compliance.
- Participate in professional development and training to enhance compliance knowledge and skills.
- Contribute to the continuous improvement of HR compliance programs, processes, and tools.
- Bachelor’s degree in Human Resources, Business Administration, Law, or a related field.
- 5 years of experience in HR compliance, HR management, or a related role.
- Strong knowledge of federal, state, and local employment laws and regulations.
- Proven experience in developing and implementing HR policies and ensuring compliance.
- Excellent analytical, communication, and interpersonal skills, with the ability to influence and engage stakeholders at all levels.
- Strong attention to detail and a commitment to accuracy and confidentiality.
- Proficiency in using HRIS systems and compliance management tools.
