Accountability Court Coordinator

The Family Treatment Court Coordinator administers and coordinates family treatment court and juvenile drug court services for the Augusta Judicial Circuit and ensures the program’s compliance with all court policies and procedures. This position is responsible for the overall coordination, management, administration, and operation of family treatment and juvenile drug court programs. 

• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals. Assists with departmental personnel records regarding hiring, evaluations, and disciplinary actions for supervised staff.
• Organizes, prioritizes, and assigns work prioritizes and schedules work activities in order to meet objectives; develops and distributes employee work schedules to ensure adequate coverage and control; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex or problem situations and provide technical expertise; provides progress and activity reports to management; and assists with the revision of procedure manuals as appropriate. Directs staff and contractors in operation, administration, and financial management of the current programs.  Maintains and updates Family Treatment and Juvenile Drug court participant files.
• Ensures unit compliance with assigned program objectives in accordance with federal, state, and local regulatory standards, ordinances, laws, and requirements participates in planning, organizing, coordinating, directing and evaluating assigned program to ensure optimum efficiency and effectiveness; and develops and maintains program policies, goals, objectives, procedures, strategies and mission statement for use in the program brochures and grants. Understand and follow confidentiality laws and protocols as established by the Family Treatment Court and Juvenile Drug Court, the National Drug Court Institute, and federal/state laws.
• Completes clinical assessments of potential program participants. Establish drug screening protocol (which includes random drug testing). Coordinates intake processes including scheduling of required screenings; obtains medical, mental health, demographic, drug and alcohol usage, and other program related information; responds to crisis situations during assessment process such as suicidal thoughts, medical or mental instability; and communicates with participants, family members, and legal representatives regarding program eligibility and requirements. Maintain knowledge of the drug treatment and drug court treatment protocol and stay current on new trends in the drug court field.  Ensure that participants understand time and location of program obligations .Perform drug screens of participants (if necessary). Perform exit interviews with participants devise exit interview form in accordance with program evaluation protocols.
• Coordinates and organizes program calendar: Schedules participant’s court appearances for status hearings; coordinates regular policy meetings attended by legal representatives, program staff, and judge; attends court sessions as needed to provide the Judge with appropriate program participation information;  and coordinates program related treatment of participants by organizing orientation and facilitating any other treatment referrals. Prepare staffing agendas and distribute electronically prior to drug court staffing sessions. Prepare court sanction/warrant/arrest/release orders/holds and termination orders and distribute to Jail, Clerk, and any other necessary individuals.
• Serves as liaison between court staff, treatment team, mental health professionals, law enforcement agencies, attorneys, and the public to ensure efficiency of program: attends weekly meeting to evaluate appropriate care; conducts or participates in regular program evaluations; contacts treatment staff to discuss program issues; coordinates between support staff and program participants to comply with court ordered sanctions; and maintains active communication with support staff regarding participant compliance.
• Administers program budget: completes required forms to pay contracted employees or services; creates and maintains participant fee schedules utilizing appropriate database; performs cost/benefit analysis; monitors expenditures for budget compliance; and prepares a variety of budget related reports. Submit orders for drug testing supplies, as well as orders for office supplies.  Seeks new revenue streams to increase sustainability of each of the programs and active at the local, state, and national level in developing new support streams for programs.
• Performs grant research; conducts research for program related grants; prepares, develops and maintains program statistical data and data tracking systems required for internal and external reporting necessary for program evaluation. Contribute to the formation and maintenance of critical partnerships, inclusive of sustaining ongoing line staff of the partnering agencies and organizations so that the case manager is in a position to learn about the policies, procedures, capacities, strengths, and limitations of existing support service organizations and with this knowledge, is well positioned to identify service gaps and community needs, and offer strategies to facilitate collaboration between the court and the community.

Education: A Bachelor’s Degree in a related field such as Public Administration, Judicial Administration, Criminal Justice, or Psychology. Master’s Degree or Certified Counselor is preferred. {Please note: Upon job offer, you will be required to provide proof of education. Be sure to have the appropriate documents readily available.}  

Experience: Two (2) or more years of experience as a mid-level manager within the criminal justice and/or substance abuse treatment environment, particularly within the court environment. Two (2) or more years of management or supervisory experience preferred.
A combination of education and experience which may provide the required knowledge and skills may be substituted.

Knowledge/Skills/Abilities: 

• Thorough knowledge of the criminal justice system, courts, and principles and techniques of office management.
• Familiarity with work simplification and records control processes
• Experience in data processing and electronic information processing systems.
• Ability to operate a variety of automated office equipment
• Exposure to financial procedures and standard practices
• Knowledge of addiction, alcoholism, and pharmacology
• HIPPA and Federal Confidentiality Rule 42 CFR regulations
• Skills in effective speaking, writing, and management
• Skills in negotiating which facilitates conflicts to be overcome through problem solving and consensus building
• Skills in developing appropriate policies and procedures for the operation of an accountability court subject to state requirements and national best practices
• Ability to exercise good judgment and discretion in applying and interpreting the Court’s policies and procedures as well as state law.
• Be a self-motivated person who can willingly accept guidance and direction from supervisors
• Skills in planning and directing the work of subordinates and contractors
• Skills in seeking, planning for, writing applications for and managing grants and grant funds and responsible for all paperwork and reports related to grant funding 
• Ability to plan and manage a program budget of $500,000 or more
• Ability to maintain an effective and confidential working relationship with associates, judges, county employees, attorneys, and the public
• Demonstrated skill in developing and maintaining positive customer relations.

Licensing/Certification: A valid driver’s license required; satisfactory background, security, and drug examinations.PERFORMANCE APTITUDES:

• Data Utilization: Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.
• Human Interaction: Requires the ability to act as a first-line supervisor, including instructing, assigning and reviewing work, maintaining standards, coordinating activities, and evaluating employee job performance.
• Equipment: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Verbal: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
• Math: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
• Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.
• Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
• Physical Abilities: Tasks require the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
• Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, and visual cues or signals. Some tasks require the ability to communicate orally.
• Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

This position is involved in a budgetary or financial responsibility of $1,000.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.

Salary : $57,003