Accounts Payable Technician

The purpose of this classification is to perform data entry and clerical work in support of accounts payable functions and to maintain financial records. 

• Processes documentation pertaining to accounts payable: review invoices, expense reports, travel requests, and other documents for accuracy, completeness, and proper authorization; matches invoices with receiving tickets, purchase orders, and statements; assigns proper budgetary codes to each expenditure; enters invoice data into computer system; prepares and balances check registers and summary reports; researches vendor information as needed; and researches discrepancies on orders/invoices and works with vendor/department for problem solution.
• Receives and processes purchase requisitions: reviews purchase requisitions, purchase orders, field purchase orders, and service payment authorizations submitted for accuracy and compliance with policy; tracks purchase requisitions, purchase orders and invoices on computer; assures that vendors receive payment in a timely manner and investigates any outstanding purchase orders, invoices or inquiries from vendors, employees or others; and ensures that orders for supplies and equipment are filled appropriately.
• Enters financial information into a computer to process transactions and update records; performs routine posting and accounts maintenance functions; enters debits, credits, transfers, and adjustments; and responds to requests for account information.
• Monitors use of purchasing cards; reconciles purchase card transactions; reviews purchase allocations to ensure the department’s expenditures are appropriated correctly; prepares purchase card transaction log; and maintains records and receipts of all departmental purchase card transactions.
• Performs customer service functions: answer telephone calls, greets visitors, and assists individuals; provides information/assistance regarding department services, activities, procedures, documentation, fees, or other issues; distributes, processes, and/or assists customers with completion of various forms/documentation; and responds to routine questions/complaints an initiates problem resolution
• Participates in other accounting duties as assigned: processes and files voided checks; picks up night deposits; processes and deposits juror checks; and other duties as assigned.

Education: High School, or G.E.D.

Experience:  3 years in similar position or sufficient experience to perform principal duties and responsibilities. 

Knowledge/Skills/Abilities:

• Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
• Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.
• Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
• Requires the ability to perform addition, subtraction, multiplication, and division, the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
• Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgement to adopt or modify methods and standards to meet variations in assigned objectives.

Certification: N/A  PERFORMANCE APTITUDES:

• Data Utilization:  Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
• Human Interaction:  Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.
• Equipment:  Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Verbal:  Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
• Math:  Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
• Functional Reasoning:  Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
• Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
• Physical Abilities:  Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
• Sensory Requirements: Some tasks require the ability to communicate orally.
• Environmental Factors:  Essential functions are regularly performed without exposure to adverse environmental conditions.

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The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.
 

Salary : $31,605