What are the responsibilities and job description for the Administrative Coordinator position at Augustana University?
Job Description
Job Description
Augustana University Center for Western Studies, a regional research center, invites applications for a highly organized and detail-oriented Administrative Coordinator to assist the Executive Director in managing the Center for Western Studies' operations, finances, programs, events, and staff. This full-time position requires strong administrative, financial, and event coordination skills, as well as the ability to foster positive relationships with stakeholders.
Duties include, but are not limited to :
- Administrative Support : Manage correspondence, prepare reports, process payments, track financial data, and serve as a liaison with various departments.
- Event Coordination : Assist with organizing events such as the Boe Forum, Dakota Humanities Conference, Artists of the Plains, gallery receptions, and board meetings. Handle logistics, including scheduling, catering, and participant communication.
- Financial Management : Maintain accurate financial records, compile reports, process donations, and manage sales tax submissions.
- Staff Supervision : Train and mentor staff and student employees, coordinate time sheets, and delegate tasks efficiently.
- Program Support : Assist with publication processes, gift shop management, and research appointments.
- Building Operations : Manage building security, housekeeping, and scheduling for events and classes. Serve as a point of contact for maintenance issues.
Qualifications include :
Interacting with students, faculty and leadership from diverse backgrounds and perspectives, along with a deep appreciation and respect for academic principles and culture, must be a top value of the candidate.
Application Procedure : Interested applicants are asked to complete the below application materials. These application materials should be submitted in one document to our career center. If assistance is needed for the application process, please reach out to humanresources@augie.edu. Official website : augie.edu.
Augustana University is an Equal Opportunity / Affirmative Action / Title IX Employer. Applicants must comply with the Immigration Reform and Control Act and may be required to submit official transcripts upon employment. Finalist candidates must satisfactorily complete a pre-employment background check.
