What are the responsibilities and job description for the Office Coordinator position at Augustana University?
Job Description
Job Description
Augustana University Center for Western Studies, a regional research center, invites applications for a highly organized and detail-oriented Office Coordinator to assist the Executive Director in managing the Center for Western Studies' operations, finances, programs, events, and staff. This full-time position requires strong administrative, financial, and event coordination skills, as well as the ability to foster positive relationships with stakeholders.
Duties include, but are not limited to :
- Administrative Support : Manage correspondence, prepare reports, process payments, track financial data, and serve as a liaison with various departments.
- Event Coordination : Assist with organizing events such as the Boe Forum, Dakota Humanities Conference, Artists of the Plains, gallery receptions, and board meetings. Handle logistics, including scheduling, catering, and participant communication.
- Financial Management : Maintain accurate financial records, compile reports, process donations, and manage sales tax submissions.
- Staff Supervision : Train and mentor staff and student employees, coordinate time sheets, and delegate tasks efficiently.
- Program Support : Assist with publication processes, gift shop management, and research appointments.
- Building Operations : Manage building security, housekeeping, and scheduling for events and classes. Serve as a point of contact for maintenance issues.
Qualifications include :
Interacting with students, faculty and leadership with different backgrounds and points of view and a deep appreciation of and respect for academic values and culture must be a top value of the candidate.
Application Procedure : Interested applicants are asked to complete the below application materials. These application materials should be submitted in one document to our career center. If reasonable accommodations are needed to participate in the application process, please contact liz.vanwesten@augie.edu . Official website : augie.edu.
Augustana University is an Equal Opportunity / Affirmative Action / Title IX Employer that seeks to recruit, develop and retain a talented and diverse workforce. Augustana University is committed to excellence through diversity and strongly encourages applications from the entire spectrum of a diverse community. Submission of official transcripts may be required upon employment. Finalist candidates must satisfactorily complete a pre-employment background check.
