What are the responsibilities and job description for the Office Assistant position at Aurora Dairy Corp.?
Farm Office Assistant
Purpose:
The Farm Office Assistant is responsible for the daily office work including assistance to employees on the farm, orientation for new hires, Feed
Essential Responsibilities:
- Review all invoices and obtain approvals from manager
- Provide data input of cattle information into PCDart and enter feed information using TMR Tracker
- Complete daily DTD and HTD reports and provide documentation as needed
- Maintain and complete all organic records and reconciliations in a timely manner
- Assist employees collecting and maintaining organic documentation and records
- Obtain and organize incoming animal documentation and records reconciliation
- Provide assistance with organizing meetings, vet checks, inventory or other requests as needed
- Monitor the facilities for safety concerns and report them to the Manager immediately.
- Facilitate new hire orientation, complete all new hire paperwork for HR
- Complete documentation for payroll
- Assist in ensuring training is completed with new hire and/or with any transfer employee
- Participates in ongoing safety audits, to include monitoring that all training is complete
- Report issues to the Farm Manager
- Month End reports as needed (Maintenance reports/fuel/compost/supplies/cafo updates)
- Other duties as assigned.
Other Required Responsibilities:
- Assist Farm Manager and supervisors in ensuring new hires are welcome and get acclimated to their work environment
- Assist Truck drivers as they come in with loads
- Provide customer service to visitors, applicants, guests
Knowledge and Experience:
- High School or GED required
- Bachelor’s Degree preferred
- Computer skills, use of Microsoft Office, knowledge in Excel is a must
- Experience on a dairy farm preferred
- Minimum 1-2 years’ experience in office environment preferred.
- Bi-lingual (Spanish) Required
Physical Requirements:
Must be able to sit for extended periods of time; be able to bend, stoop, kneel or crawl; reach grasp and lift up to 25lbs occasionally. Available for regular scheduled travel to remote facilities via automobile or airline. Ability to adapt in different office environments.
