Office Assistant

Farm Office Assistant

Purpose:

The Farm Office Assistant is responsible for the daily office work including assistance to employees on the farm, orientation for new hires, Feed

Essential Responsibilities:

• Review all invoices and obtain approvals from manager
• Provide data input of cattle information into PCDart and enter feed information using TMR Tracker
• Complete daily DTD and HTD reports and provide documentation as needed
• Maintain and complete all organic records and reconciliations in a timely manner
• Assist employees collecting and maintaining organic documentation and records
• Obtain and organize incoming animal documentation and records reconciliation
• Provide assistance with organizing meetings, vet checks, inventory or other requests as needed
• Monitor the facilities for safety concerns and report them to the Manager immediately.
• Facilitate new hire orientation, complete all new hire paperwork for HR
• Complete documentation for payroll
• Assist in ensuring training is completed with new hire and/or with any transfer employee
• Participates in ongoing safety audits, to include monitoring that all training is complete
• Report issues to the Farm Manager
• Month End reports as needed (Maintenance reports/fuel/compost/supplies/cafo updates)
• Other duties as assigned.

Other Required Responsibilities:

• Assist Farm Manager and supervisors in ensuring new hires are welcome and get acclimated to their work environment
• Assist Truck drivers as they come in with loads
• Provide customer service to visitors, applicants, guests

Knowledge and Experience:

• High School or GED required
• Bachelor’s Degree preferred
• Computer skills, use of Microsoft Office, knowledge in Excel is a must
• Experience on a dairy farm preferred
• Minimum 1-2 years’ experience in office environment preferred.
• Bi-lingual (Spanish) Required

Physical Requirements:

Must be able to sit for extended periods of time; be able to bend, stoop, kneel or crawl; reach grasp and lift up to 25lbs occasionally. Available for regular scheduled travel to remote facilities via automobile or airline. Ability to adapt in different office environments.