Catalog and Curriculum Analyst

Aurora University (AU) is committed to the transformative power of learning by creating a student-centered environment and an equity of experience and opportunity, to ensure that students, faculty, and staff of all backgrounds feel welcome and included. Our culture of collaboration, generosity, and belonging make it a special place for students, faculty, and staff.

AU is grounded in the transformative opportunity it provides to a diverse student body. As a private university with a public mission and a commitment to making a difference in peoples’ lives, AU has a long history of resilience and of providing access to an education that values innovation, focuses on continuous improvement, and has a positive impact on the communities we serve. We are proud of our service to and economic impact on the state of Illinois, where over 80% of our students stay to live and work, where 90% of our students come from, and where we foster strong community partnerships to develop the workforce in areas such as nursing, education, business, technology, and social work.

We are looking for passionate and purposeful individuals who represent the full diversity of Aurora and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, identity, and ethnic backgrounds present in our community. When you join the team at AU, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, staff, students, and community partners.

At AU we believe that continuous learning is a fundamental part of working life, and our goal is for all colleagues on our campus to feel supported and equipped to realize their full potential. We actively support our community by providing all employees with opportunities to engage in professional development activities, as well as a range of tuition and employee benefits that can be found here.

Position Purpose:

The Catalog and Curriculum Analyst supports learning by assisting with efficient and effective class scheduling, methodical curriculum maintenance and management, timely and accurate university catalog maintenance and production, and precise and proactive degree audit coding and maintenance. Works collaboratively with other student services offices, information technology, faculty, academic units, other campus offices, students, and alumni. Contributes to the team by assisting with the day-to-day operations of the Office of the Registrar as needed.

Core Competencies:

• Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers, and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
• Upholds the Mission Statement: At Aurora University, our singular goal is to empower students to achieve lasting personal and professional success. We do this by being an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and purposeful lives.
• Handles all information with tact and discretion and recognizes the confidential nature of university business.
• Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

Essential Job Functions:

• Assist with the creation and maintenance of the master schedule of classes in Ellucian Colleague as well as associated timelines and related duties preparing for registration. Coordinate academic course schedule maintenance, input, security, and display. Assist with the Ellucian Colleague and Coursedog workflow and integration.
• Assist with the creation, maintenance, and posting of the final exam schedule.
• Coordinate the creation of and maintenance of the university’s classroom inventory and manage the classroom assignments as part of the schedule of classes and final exam schedule.
• Coordinate university-wide curriculum maintenance and updates, including the processing of and data entry for course and program approvals, modifications, and inactivations via Ellucian Colleague and Coursedog software workflows and integrations.
• Key role in the production, maintenance, and archiving of the undergraduate, graduate, and academic regulations university catalogs via the Courseleaf/Coursedog software package workflow.
• Under the direction of the university registrar, coordinate the Ellucian Colleague degree audit system; including coding, maintenance, and enhancements; and using degree audit to verify student degree requirements fulfillment. Create (new) and modify (changed) degree program encoding in coordination with university curriculum approvals. Monitor degree evaluation exceptions and student status pertaining to missing requirements and degree completion with data integrity reports.
• Assist with the coordination of university commencement activities related to the Office of the Registrar, including preparation/proofing of materials for the commencement program, lists of potential participants, graduation honors, ceremony check-in, marshaling, and other related tasks.
• Assist with transfer course evaluation and articulation process and maintaining and updating the CollegeSource Transfer Evaluation System (TES).
• Assist with the accurate and efficient collection, recording, and maintenance of academic, biographical, and demographic records of prospective, current, and former students.
• Create and maintain a processes and procedures manual for areas of responsibility for use by management and staff for training and reference.
• Assist with supporting the university community for student education records security, rights, and privacy; serve as a resource for FERPA questions and compliance.
• Participate in professional development, conferences, classes, workshops, seminars, webinars, readings, etc. Represent the office/campus on professional committees and in professional organizations.
• Assist with student registration and withdrawal, processing academic transcripts, enrollment/degree verification requests, class roster verification, processing updates to student records, records imaging, and other data entry as needed.
• Answer telephone calls, respond to emails, and assist walk-in visitors as needed.
• Other duties as assigned.

Essential Job Requirements:

Education:

• Bachelor's degree or an equivalent combination of education and relevant work experience is required.

Experience:

• Two years of office/administrative experience required.
• Prior Registrar's Office and/or university experience preferred.
• Prior Ellucian Colleague experience preferred.
• Understanding of FERPA, student records privacy, data security, and other legal issues relating to academic records/history preferred.

Skills:

• Strategic thinking with the ability to identify and solve problems while handling multiple tasks simultaneously.
• Positive attitude and flexibility to adapt to changing needs.
• Strong interpersonal skills and the ability to interact, work, and collaborate effectively with a diverse population of constituents.
• Strong customer service focus.
• Excellent organizational skills with good attention to detail. Ability to interact in person, via email, via telephone, and via other electronic media.
• Excellent oral and written communication skills.
• Proficient in using Microsoft Office applications including Word, Excel, and PowerPoint.
• Ability to handle confidential and sensitive information with great care and considerable discretion.

Physical Requirements:

• Ability to sit or stand while working at a computer station for long periods of time.
• Ability to utilize basic office equipment, i.e., a computer.
• Ability to communicate and interact in person, via electronic mail, and via telephone.
• Ability to move around campus.

The pay range referenced in the job posting is the budgeted amount the university reasonably expects to pay for this position. The final pay rate will not be below the lowest pay rate listed herein.

Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission.

Aurora University is an Equal Opportunity Employer.

Aurora University offers competitive, flexible benefits to eligible employees.

• Health Insurance
  Choice of HMO or PPO offered through BlueCross BlueShield of Illinois.
• Dental and Vision Insurance
  Choice of two dental plans and vision insurance offered through Blue Cross Blue Shield.
• Life Insurance and AD&D
  1.5 times annual salary, dependent on age. Additional life insurance also may be purchased for self, spouse, and children.
• Long Term Disability
  60% of salary, taxable and nontaxable options.
• TIAA Retirement Account
  The University offers a 403b retirement plan, administered by TIAA. Matching contributions offered first day of employment to eligible employees, at the discretion of the University and Board of Directors.
• Flexible Spending Accounts (FSA)
  FSAs are available for medical costs and dependent care costs.
• Paid Time Off
  Vacation, personal, and sick leave are provided to eligible employees.
• Holidays
  The university observes nine major holidays where the university is closed.
• Tuition Assistance
  Tuition assistance for AU undergraduate courses is available to eligible employees and eligible family members beginning the term following one (1) year of regular, full-time employment. Tuition assistance for graduate programs paid at 60% for employee following Senior Leadership approval.
• Tuition Exchange Consortiums
  AU is a member of the Tuition Exchange (TE) and the Council of Independent Colleges Tuition Exchange Program (CIC-TEP) enabling full-time employees and eligible family members to be eligible for tuition assistance at more than 600 universities nationwide. Eligibility for the CIC-TEP and TE programs is one (1) year of regular, full-time employment as of 8/31.