What are the responsibilities and job description for the Administrative Assistant I position at Austal?
AUTHORITIES / RESPONSIBILITIES :
- Manage paperwork for approval and ensure its delivery to the necessary parties
- Remain available to supervisor for any last minute activities
- General clerical duties – (not limited to) photocopying, faxing, mailing, filing
- Maintain hard copy and electronic filing system related to the department
- Create, Maintain and update Program correspondence
- Coordinate and maintain staff office space, supplies, phones, parking, managers credit card and office keys
- Set up meetings, arrange lunches, etc
- Maintain calendars
- Filter phone and departmental requests
- Create, modify and maintain Department specific procedures and work with QMS team to incorporate into the Austal QMS
- Coordinate, and assist in employee event functions
- Coordinate, source and distribute information regarding special events
- Update and chase delegated tasks to ensure progress to deadlines
- Design, format and maintain department intranet folder structure and access
- Maintain and distribute staff weekly schedules
- Support staff in assigned project based work
- Other duties as assigned.
QUALIFICATIONS / KNOWLEDGE / EXPERIENCE :
TOOLS : N / A
DIRECTION EXERCISED : As given by Supervisor
DISCRETION EXERCISED : As given by Supervisor
LIAISES WITH : HR, Finance, Contracts, planning, Customer, and all departments throughout Austal
ADDITIONAL GUIDELINES :
Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA :
Equal Employment Commitment
