What are the responsibilities and job description for the Subcontracts Administrator II position at Austal?
REPORTS TO : Subcontracts Manager
SUPERVISES : N / A
GENERAL PURPOSE AND SCOPE :
As a member of the Supply Chain group at Austal, will play a role in the performance and success of the function and the group. Will ensure Austal’s Material and Service Support needs and requirements are met while maintaining a high level of customer service. Transactions will be variable, but more complex than routine, and involve medium-risk up to 5 million dollar negotiations and medium risk at times.
AUTHORITIES / RESPONSIBILITIES :
Working Individually or as part of a team, assisting with the negotiation of short and
long term agreements for raw materials, parts, subassemblies, finished goods, MRO
materials, equipment, tooling, supplies and / or services from suppliers.
Participating in day-to-day subcontract administration activities
Market Research; Supplier Sourcing; Basic Price / Cost Analysis
Issues Purchase Orders.
Follows up with requesters and end users regarding purchase orders.
Assisting with Supplier metrics and advising suppliers of their performance.
Reviewing statements of work material specifications, service contracts, and terms and conditions when required.
Knowing when to escalate issues, or ask for help from, the next level of management in the Supply Chain function.
Acts as liaison and point of contact with the Supplier on formal communications and submittals
Acts as liaison and point of contact for coordination and communication With all departments on subcontract related issues.
Promote continuous improvement in the procurement organization.
Able to track total spend in category and setting, measuring appropriate savings targets
Gathers of information to evaluate the financial stability, technical capability, process control, capacity and continuous improvement techniques of Suppliers when required.
Following all Supply Chain policies, procedures, guidelines and instructions including those regarding the procurement of materials and particularly the ability to keep confidential information regarding all purchasing or commodity strategies confidential (and in some cases, within the supply chain function exclusively).
Maintaining close communication with Supplier account and customer service personnel, and management levels if necessary, so as to minimize risk due to supplier capacity issues, plant shutdowns, and other day to day disruptions that may affect Austal and / or open purchase orders.
Providing assistance to related departments when applicable
Conduct Supplier site audits and investigations when required.
Travel as required to complete supplier site assessments, discrepancies, delivery, tooling, quality issues and assessments.
Working under pressure and in some cases, tight deadlines.
Working under minimal supervision
Other duties as assigned by Managers.
QUALIFICATIONS / KNOWLEDGE / EXPERIENCE :
BSBA required, Degree in Business, Supply Chain or Material Management is preferred.
6 years’ experience may be considered in lieu of degree
2 years purchasing experience required
Successfully complete Austal Subcontract Certificate Level I, within 90 days of hire.
Incumbent individuals are required to complete the requisite courses required to be eligible for promotion to the corresponding levels.
Preferred work experience includes performing : Material and service sourcing activities (quoting, analyzing, negotiating, reporting supplier rationalization activities (adding / removing suppliers and familiarity with Approved Supplier Lists, Bid Lists, and small business requirements);
Strong application of excel skills including pivot tables, v-lookups, etc. to manipulate RFQ’s, quotations, presentations, etc.
The ability to utilize structured thought processes, anticipate consequences.
Microsoft Office at the intermediate skill level : Word, Excel, PowerPoint, Internet
Explorer, Outlook; Access a plus.
ERP / MRP : IFS preferred; others like BAAN, SAP, JD Edwards and Oracle are acceptable.
General understanding of the Uniform Commercial Code, U.S. Government FAR, DFARS and ITAR requirements.
General understanding of enterprise quality system functionality (e.g., ISO 9000, AS9100, TS16949, etc.).
General understanding of ERP systems and MRP logic.
DIRECTION EXERCISED : N / A
DISCRETION EXERCISED : Incumbent will be expected to demonstrate creativity and latitude in order to meet goals and objectives established. Will require the capacity to self-direct and reprioritize activity in order to support business needs and meet deadlines. May be assigned discretionary authority to provide work direction and constructive feedback for other employees within the department. May be expected to provide input to management on the performance of team members that may affect employment actions.
LIAISES WITH : Within Austal : Tactical Buyers, Sr. Purchasing Manager, Vice President of Supply Chain, Senior Management, Materials Program Managers, Material program staff, Senior Logistics Manager, Compliance Coordinator (Supply Chain), document control and other administrative department personnel. External : Suppliers.
ADDITIONAL GUIDELINES :
Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA :
18 years of age or older at time of application
Able to provide proof of US Person Status
No felony convictions of Theft / Deception or Violent crimes within seven years from disposition date
No felony convictions of Drug crimes within three years from disposition date
Willing to submit to a drug screen
Willing to submit to a background check
Equal Employment Commitment
