Specialist Procurement

JOB DESCRIPTION

JOB TITLE: SPECIALIST PROCUREMENT PAY GRADE: NIS08

JOB CODE: FLSA STATUS: NON-EXEMPT DATE REVISED: 02/03/2023 HC

DUTY DAYS: 260 LEGACY JOB CODE: 1153

FUNDING SOURCE: THIS POSITION IS LOCALLY FUNDED.

AUSTIN ISD EQUITY STATEMENT:

Austin ISD is committed to developing shared definitions and expectations of equity across our District that are consistent
with our Board priorities. The definition of equity from the National Equity Project will guide our transformational work.

o Educational equity means that each child receives what they need to develop to their full academic and social
potential. Working Towards Educational Equity:

o Ensuring equally high outcomes for all participants in our educational system; removing the predictability of success
or failures that currently correlates with any social or cultural factor:

o Interrupting [Disrupting] inequitable practices, examining biases, and creating inclusive multicultural school
environments for adults and children; and

o Discovering and cultivating the unique gifts, talents, and interests that every human possesses.
https://nationalequityproject.org/

• Austin ISD Board President, February 2019
  

MINIMUM QUALIFICATIONS:

A Bachelor’s degree in a related field from an accredited college or university is preferred. One (1) year of work experience
is required.

SKILL REQUIREMENTS:

This position requires knowledge of State and Austin ISD legal framework, local policy, and administrative regulation for
procurement of goods and services. This position requires the ability to obtain best value for the District by procurement
methods including competitive bidding, competitive sealed proposals, request for proposals for services, negotiation, and
strategic sourcing. This position requires training in specification writing, bid document preparation, and proper
procurement techniques. Incumbent must be highly analytical and able to operate a personal computer effectively. This
position also requires a working knowledge of the goods and services to be purchased and the ability to communicate
effectively with internal and external stakeholders. Under technical and administrative direction, performs professional
work of above average difficulty in the technical and administrative functions of contracting and procurement. Employees
in this position must be able to read, write, and speak/communicate in English in order to receive and to provide work-
related information in a timely manner to other employees, supervisors, principals, school personnel, volunteers and where
appropriate, visitors and students.

JOB PURPOSE AND RESPONSIBILITY:

This position acquires supplies, equipment, and services needed by the District using competitive procurement methods to
satisfy requirements, limit, or lesson risk, and obtain best value. Incumbent is responsible for establishment and
management of strategic source agreements and purchase orders for moderate value, moderate risk procurement projects
and reviewing requests and specifications for supplies, equipment, and services to be acquired under those agreements.
Incumbent develops invitations for bids and requests for proposals in accordance with all applicable laws, policies,
regulations, and procedures. Incumbent must exercise good judgment in choosing vendors and products, analyzing bids,
making award recommendations, and approving requisitions from schools or departments. Incumbent may contact

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AUSTIN ISD
JOB DESCRIPTION

with District Policy.

• Maintain the integrity of the public procurement process.
  

• Consult with school and department personnel on procurement needs, advise on the best methods of purchasing

• Plan, administer and execute the buying procedure including preparing invitations for bids and requests for proposals,

• Review and execute contracts and purchase orders within delegated authority.
  

• Develop and implement effective strategic source agreements based on spend analysis, market conditions, and risk.

• Monitor purchase orders to ensure that goods and services are responsive to District needs and best value is secured.

• Research best practices and develop procedures for procurement.

• Develop training modules and presents training for District employees as well as suppliers.

• Assist staff by providing technical guidance and direction.

• Communicate purchasing policies and procedures to District personnel and interprets policies and procedures, as

necessary.

• Promote and practice intentional sustainability measures in the daily job responsibilities including but not limited to

• Provide an exceptional customer experience for all AISD stakeholders with intentional and professional practices that

OTHER DUTIES AS ASSIGNED:

Perform other related duties as assigned; however, all employees are expected to comply with lawful directives in rare
situations driven by need where a team effort is required.

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JOB DESCRIPTION

PHYSICAL EFFORT AND WORK ENVIRONMENT:

This position involves working in a normal office environment and requires sitting, standing, lifting, and may require travel
to campuses. Computer use is also required, and prolonged use may result in repetitive hand motion. This position may
involve rare exposure to blood or body fluids. Regular attendance is required for this position.

PERSONAL WORK RELATIONSHIPS:

This position reports directly to a Senior Procurement Specialist.

The Austin Independent School District, as an equal opportunity educational provider and employer, does not discriminate on the basis of
race, color, ethnicity, religion, national origin, gender, disability, sexual orientation, genetic information, gender identity, or gender
expression or any other basis protected by law in educational programs or activities that it operates or in employment decisions.