What are the responsibilities and job description for the ADMINISTRATIVE CLERK-EMA position at AUTAUGA COUNTY COMMISSION?
Job Summary
Under the supervision of the EMA Director, the employee is responsible for administrative tasks assisting in the effective operation of the Emergency Management Office, including the Emergency Operations Center when activated. The employee provides general clerical duties in support of the EMA Director and Deputy Director. Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation.
Program Management. The employee performs administrative duties related to project management to ensure all responsibilities and obligations are achieved.
- Gathers data and information related to programs and plans pertaining to emergency management as assigned by the Director.
- Orderly maintains all agency files and records including accounting, budget, grants, and plans.
ESSENTIAL FUNCTION: FEMA/Homeland-Security/Grant Management. The employee performs administrative duties related to the completion of all grant and special project components.
- Assists with grant programs as assigned by Director.
- Records and reports expenses for exercises and training.
- Coordinates and correlates paperwork in conjunction with grants.
ESSENTIAL FUNCTION: Coordination and Operations. The employee collaborates with groups and individuals to disseminate information and ensure the effective operation of the department.
- Assists in set-up of training, presentations, and exercises.
- Assists with community relations and public events.
- Operates special computer programs, technical equipment such as radios, scanners, and GIS equipment; works in the emergency operations center during periods of activation due to weather, other disaster or incident.
- Assists with the completion of applications for disaster relief and aid from various agencies.
- Works closely with other agencies in the dissemination of information.
- Serves as duty officer as needed.
- Performs other duties as assigned.
ESSENTIAL FUNCTION: General Clerical. The employee performs a range of general clerical duties.
- Types letters, memos, and other correspondence for EMA Director.
- Inventories and orders supplies.
- Generates purchase requisitions.
- Updates EMA calendar with new appointments and meetings.
- Answers phone and routes callers to EMA Director, Deputy Director or takes message.
- Makes copies as necessary and distributes to approved person(s).
- Collects EMA Director's signature for official reports and other documents.
- Maintains up-to-date contact information for city, county, and state personnel.
- Possession of a high school diploma or GED.
- Possession of a current and valid driver’s license.
- Preferred: Ability to gain and maintain Notary Public designation.
- Ability to work non-standard hours including weekends and holidays.
- Ability to be on call as needed.
Salary : $15 - $26
