What are the responsibilities and job description for the Administrative & Accounting Assistant position at Authentic Brands of Chicago?
ABC is currently looking for an experienced Office Administrator. This position will play an integral role in the customer service and organizational strength of our company. The Office Administrator will provide administrative support, greet and direct visitors and answer and respond to calls and emails. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task and a friendly demeanor.
PRIMARY DUTIES AND RESPONSIBILITIES:
This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem from time to time:
- Greet visitors and direct them to the appropriate personnel
- Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents
- Scan and file information including, submits Vendor Invoices to Corresponding personnel, Submits approved
invoices to AP department
- Perform accounting tasks, including Sales Orders and BOLs
- Assist departmental employees in the retrieval of accounting documentation as needed, including providing
documentation requested
- Complete special projects as assigned by Accounting Manager
- Manages Dock Appointments -
- Schedules appointment requests
- Updates shared calendar with new appointments
- Creates weekly template
- Provide administrative support for operations team
- High school diploma or equivalent required
- 1 years of related experience and/or training
- Experience working in a professional office setting preferred
- Ability to perform basic Excel functions such as entering data in spreadsheet tables and lists
- Attention to detail required
- Demonstrated ability to take initiative and ownership of tasks
- Ability to operate multiline telephone system and greet visitors with professionalism
Job type: Full-time
Pay-rate: $15 - $18 per hour
Salary : $15 - $18
