What are the responsibilities and job description for the Administrative Assistant position at Authentic Designs?
Job Title: Administrative Assistant
Company Overview
Authentic Designs is a 60 year old family-run business specializing in handcrafted, heirloom-quality lighting fixtures inspired by early colonial American and European designs. Our work is frequently commissioned by leading decorating, architectural and design firms, and we cater to a large following of retail clients. We are seeking a detail-oriented and proactive Operations Support Specialist to join our team and play a pivotal role in supporting our operations and growth. Here is some information about us:
- We are a small, collaborative team of roughly a dozen men and women
- We are family owned & operated and care about our team
- UL listed shop, end to end fabrication in Vermont
- High end product, discerning clientele
- Our lights are built to last a lifetime
- Full-time (4-day work week), or part-time
- Competitive pay, benefits
Position Summary
The Administrative Assistant will work closely with the management team to ensure smooth operations from Customer Service through Production. This is a broad multi-faceted position balancing technical, administrative, and organizational responsibilities.
Areas of focus include:
- Customer Service
- General Management Support
The ideal candidate is adaptable, highly organized, flexible to changing priorities and excited by new challenges and building efficient operations. We are very open to training the right candidate.
Key Responsibilities
- Customer Service
- Use Shopify to process sales orders, generate work orders for production
- Support client communication regarding orders and shipping
- Support Business Development Manager with administrative tasks
- General Management Support
- Support the Director of Operations in a variety of tasks to ensure smooth day-to-day business operations
- Assist in organizing schedules, coordinating projects, and facilitating communication across teams
- Use QuickBooks Online for bill payments and month-end entries/reconciliations
Qualifications
- Strong organizational and time-management skills
- Excellent communication skills for vendor and team coordination
- Attention to detail and ability to handle multiple priorities efficiently
- Experience in production environment (or similar)
- Experience or interest in learning basic QuickBooks entries
Benefits
- Four-day workweek
- Paid time off (PTO)
- 50% health insurance coverage
- End of year profit sharing program
- 3% IRA match
- Opportunity to contribute to a creative, collaborative, and dynamic work environment
How to Apply
Please send your resume and a brief cover letter explaining your interest in the role to lucas@authenticdesigns.com
Authentic Designs is an equal opportunity employer and values diversity in the workplace.
Job Types: Full-time, Part-time
Pay: $18.00 - $21.00 per hour
Expected hours: 40 per week
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Schedule:
- 10 hour shift
Work Location: In person
Salary : $18 - $21
