Office Assistant

AUTISTIC TREATMENT CENTER

Position Requirements

OFFICE ASSISTANT

TITLE OF SUPERVISOR: DIRECTOR

UNIT: ADMINISTRATION

STATUS: NON-EXEMPT

While this position requirement statement is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties from particular jobs and to assign other duties as necessary. This position is responsible for following ATC Policy and Procedure & conducting all work tasks with constant attention to safety for self and others.

Purpose: The Office Assistant will provide support and assistance in all clerical/office/HR functions that pertain to the San Antonio Program.

Essential Functions: Those tasks that must be performed by all in this job category include, but are not limited to:

Daily

• Provide support to Director & Program Personnel as assigned by the Director/ as needed.
• Ensure the timely and correct completion of typing and filing for Director and Program personnel as assigned (with the Director’s approval).
• Report needed repairs and maintenance to the Maintenance Coordinator using the work order log.
• Handle sensitive information in a confidential manner
• Refrain from engaging in gossip. Maintain confidentiality of office.
• Assist with day-to-day administrative operations for the administrative team while managing multiple tasks assigned by different team leaders.
• Manage the front desk as needed and ensure a welcoming environment.

Weekly

• Update current Consumer enrollment interest/waitlist.
• Attend meetings/in-services/training as scheduled or required.
• Order supplies-office/copier/computer supplies when requested, with approval from Director.
• Inventory on hand basic office supplies.
• Assisting with shredding old documents.
• Behavioral tallies for Case Manager.
• File, Body Checks, Behavior Reports, and Injury Reports.
• Input and file In-Services.
• Help Residential Coordinator maintain/organize/inventory and distribute storage pantry items.

Monthly

• Maintain Sign-in sheets/Attendance for Education Department.
• Update Residential Phone Listing Form.
• Update Current Individual List (as needed).
• Ensure behavioral tallies before the 5 day of each month for Psych Evaluations.
• Schedule employees for CPR and SAMA trainings with help from HR.
• Update/track employee training files.
• Keep track of employee driver’s license and let them know when new copies are needed.
• Maintain CPR binder.

As Needed

• Assist Maintenance with scheduling of annual and routine inspections per the Maintenance Coordinator's instruction.
• Observe and report any indication of abuse and neglect Rights Protection Officer.
• Process prospective/ new hire paperwork
• Assists with new hire orientation and onboarding process to ensure a smooth and welcome transition for the new employee.
• Assists with set up and maintenance of electronic personnel files and ensures data is compliant and appropriate record keeping is maintained.
• Assists with compliance of client contracts.
• Report any illness, injury, or medical problem to the Nursing Department.
• Report hazardous conditions of equipment and buildings to Maintenance Coordinator as soon as possible.

Tasks that require equipment/tools and knowledge of their safe use:

• Personal Computer
• Telephone System
• Calculator (10 key)
• Copier/Scanner
• Fax Machine

Minimum Qualifications:

Associate degree or higher and prefer 1-2 years of previous experience in an administrative role or customer service position. Proficient with Word, Excel, PowerPoint, Acrobat Adobe, Microsoft Teams, and Google (email, calendar, docs, sheets, slides, drive, etc.)

Skills/Abilities:

• Communication skills: ability to communicate clearly, exhibit patience, have good sense of humor.
• Displays initiative and assumes responsibility with limited supervision
• Emotionally secure with ability to handle stressful situations.
• Ability to work with others and manage changing priorities with pose and professionalism.
• High level of accuracy in work
• Pleasant telephone voice and manners.
• Must be reliable in attendance and timeliness to work schedules.
• Good organization skills.
• Flexible.
• Positive attitude.
• Willingness to learn.
• Ability to work and communicate effectively within a team.
• Exceptional oral and written communication skills; strong interpersonal skills

Safety and Health Risks

• Slip and fall exposure.
• Physical and verbal abuse exposure from Consumers and/or their families.
• Exposure to muscle strains from lifting, stooping, reaching, and twisting.

Physical Job Requirements:

O = Occasionally (1 – 33%)

F = Frequently (34-66%)

C = Constantly (67 – 100%)

• (O) Lift and carry up to 25 lbs.
• (C) Dexterity to grasp small objects.

Hours of Work:

40 Hours Weekly – 8:00 – 4:30 (30 Minute lunch daily.)

Flexible according to needs of the Program; however, Supervisor must approve deviations from this schedule.

We invite qualified candidates who are eager to contribute positively to our office environment to apply for this exciting opportunity as an Office Assistant!

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Experience:

• Office Assistant: 1 year (Required)

Ability to Commute:

• San Antonio, TX 78247 (Required)

Ability to Relocate:

• San Antonio, TX 78247: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $18